- 3.21.19 Foreign Trust System
- 3.21.19.1 Program Scope and Objectives
- 3.21.19.1.1 Background
- 3.21.19.1.2 Authority
- 3.21.19.1.3 Roles and Responsibilities
- 3.21.19.1.4 Program Management and Review
- 3.21.19.1.5 Terms and Acronyms
- 3.21.19.1.6 Related Resources
- 3.21.19.2 ?IRS Employee Contacts?
- 3.21.19.3 ?IRM Deviation Procedures?
- 3.21.19.4 ?Taxpayer Advocate Service (TAS)?
- 3.21.19.4.1 ?TAS Service Level Agreements (SLA)?
- 3.21.19.5 ?Use of Fax for Taxpayer Submissions?
- 3.21.19.6 General Disclosure Guidelines
- 3.21.19.7 Individual Taxpayer Identification Number (ITIN)
- 3.21.19.8 ?Business Master ob体育 (BMF) Consistency?
- 3.21.19.9 General Editing Guidelines
- 3.21.19.9.1 ?Edit Marks?
- 3.21.19.9.2 ?Action Codes?
- 3.21.19.10 Unprocessable Conditions
- 3.21.19.11 ?Correspondence?
- 3.21.19.11.1 ?Correspondence Imaging Inventory (CII) Returns?
- 3.21.19.11.2 ?Foreign Currency?
- 3.21.19.12 Attachments to Form 3520 (Annual Return to Report Transactions with Foreign Trusts and Receipt of Certain Foreign Gifts) and Form 3520-A (Annual Return of Foreign Trust with a U.S. Owner)
- 3.21.19.12.1 ?Routing Guide for Attachments?
- 3.21.19.13 Special Conditions
- 3.21.19.13.1 ?Amended Returns?
- 3.21.19.13.2 Delinquent Return
- 3.21.19.13.3 ?Compliance Secured/Prepared Returns?
- 3.21.19.13.3.1 ?IRC 6020(b) - Prepared by Collection?
- 3.21.19.13.3.2 ?Collection Secured?
- 3.21.19.13.3.3 ?Examination Prepared?
- 3.21.19.13.3.4 ?Examination Secured?
- 3.21.19.13.3.5 Foreign Address Returns
- 3.21.19.13.3.6 ?Frivolous Arguments?
- 3.21.19.13.4 ?Re-Entry Document Procedures?
- 3.21.19.13.4.1 ?Form 3893 - Re-entry Document Control?
- 3.21.19.13.4.2 ?Form 13596 - Reprocessing Returns?
- 3.21.19.13.5 ?Statute Returns?
- 3.21.19.14 Computer Condition Codes (CCC)
- 3.21.19.14.1 CCC "C" - No Reply to Request for Information
- 3.21.19.14.2 CCC "E" - Extension ob体育d
- 3.21.19.14.3 CCC "F" - Final Return
- 3.21.19.14.4 CCC "G" - Amended Return
- 3.21.19.14.5 CCC "I" - Initial Return
- 3.21.19.14.6 CCC "N" - Bypass Employer Identification Number (EIN)
- 3.21.19.14.7 CCC "R" - Suspend Initiation of CP 223 notice
- 3.21.19.14.8 CCC "S" - Substitute Form 3520-A
- 3.21.19.14.9 CCC "U" - Unprocessable Return Form 3520
- 3.21.19.14.10 CCC "W" - Statute Form 3520-A
- 3.21.19.14.11 CCC "Y" - Short Period Return
- 3.21.19.14.12 CCC "3" - No Reply to Correspondence
- 3.21.19.14.13 CCC "4" - 6020(b) Return
- 3.21.19.14.14 CCC "5" - Extension Requested on Form 1040 Form 3520
- 3.21.19.15 Tax Period
- 3.21.19.15.1 "Final" Short Period Return
- 3.21.19.15.2 Early-ob体育d Return
- 3.21.19.15.3 Fiscal Year Return
- 3.21.19.16 ?Received Date?
- 3.21.19.16.1 Monthly Received Date Chart
- 3.21.19.17 Form 3520, Annual Return to Report Transactions with Foreign Trusts and Receipt of Certain Foreign Gifts
- 3.21.19.17.1 Processing of Form 3520
- 3.21.19.18 Type of Return ob体育r Checkbox - Question B
- 3.21.19.19 Foreign Trust Return ob体育r Status Check Box and Parts to Complete
- 3.21.19.20 ?Entity Perfection General? - Lines 1a through 1h
- 3.21.19.20.1 Name of ob体育r - Line 1a
- 3.21.19.20.1.1 Name Changes
- 3.21.19.20.2 In-Care-of Name Line
- 3.21.19.20.3 ?ob体育r's Taxpayer Identifying Number (TIN) - page 1 Line 1b (Form 3520) or page 3 Line 6b (Form 3520-A)?
- 3.21.19.20.4 ob体育r’s Taxpayer Identification Number (TIN) Type - Line 1b
- 3.21.19.20.5 Street Address - Line 1c
- 3.21.19.20.5.1 APO/DPO/FPO Address
- 3.21.19.20.5.2 U.S. Territories and Freely Associated States
- 3.21.19.20.5.3 Editing TC 014 - Address Changes
- 3.21.19.20.6 ?General Information and Perfection of Foreign Address?
- 3.21.19.20.6.1 ?Foreign Address – Canada Only?
- 3.21.19.20.6.2 Address Changes - Foreign Address
- 3.21.19.20.7 Spouse's Taxpayer Identification Number (TIN) - Line 1d
- 3.21.19.20.8 Spouse's Taxpayer Identification Number (TIN) Type - Line 1d
- 3.21.19.20.9 City - Line 1e
- 3.21.19.20.10 State or Province- Line 1f
- 3.21.19.20.11 ZIP Code - Line 1g
- 3.21.19.20.12 Country Code - Line 1h
- 3.21.19.20.13 Automatic Extension - Line 1j
- 3.21.19.20.14 Extension ob体育d - Checkbox and Tax Form ob体育d - Line 1k
- 3.21.19.20.1 Name of ob体育r - Line 1a
- 3.21.19.21 Foreign Trust - Lines 2a through 2h
- 3.21.19.21.1 Name of Foreign Trust - Line 2a
- 3.21.19.21.2 Foreign Trust Employer Identification Number (EIN) - Line 2b
- 3.21.19.21.3 Foreign Trust Street Address - Line 2c
- 3.21.19.21.4 Date Foreign Trust Was Created - Line 2d
- 3.21.19.21.5 Foreign Trust City or Town - Line 2e
- 3.21.19.21.6 Foreign Trust State or Province - Line 2f
- 3.21.19.21.7 Foreign Trust ZIP Code - Line 2g
- 3.21.19.21.8 Foreign Trust Country Code - Line 2h
- 3.21.19.22 U.S. Agent of Foreign Trust - Lines 3a through 3g
- 3.21.19.22.1 U.S. Agent Name - Line 3a
- 3.21.19.22.2 U.S. Agent Taxpayer Identification Number (TIN) - Line 3b
- 3.21.19.22.3 U.S. Agent Taxpayer Identification Number (TIN) Type - Line 3b
- 3.21.19.22.4 U.S. Agent Street Address - Line 3c
- 3.21.19.22.5 U.S. Agent City - Line 3d
- 3.21.19.22.6 U.S. Agent State or Province- Line 3e
- 3.21.19.22.7 U.S. Agent ZIP Code - Line 3f
- 3.21.19.22.8 U.S. Agent Country Code - Line 3g
- 3.21.19.23 U.S. Decedent - Lines 4a through 4f
- 3.21.19.23.1 U.S. Decedent Name - Line 4a
- 3.21.19.23.2 U.S. Decedent Address - Line 4b
- 3.21.19.23.3 U.S. Decedent Taxpayer Identification number (TIN) - Line 4c
- 3.21.19.23.4 U.S. Decedent Taxpayer Identification Number (TIN) and TIN Type - Line 4c
- 3.21.19.23.5 U.S. Decedent Date of Death- Line 4d
- 3.21.19.23.6 U.S. Decedent Estate Taxpayer Identification Number (TIN) - Line 4e
- 3.21.19.23.7 U.S. Decedent Transfer Checkbox - Line 4f
- 3.21.19.24 Form 3520 Part I, Lines 5a through 9b - Transfers by U.S. Persons to a Foreign Trust During the Current Tax Year
- 3.21.19.24.1 Name of Trust Creator - Line 5a
- 3.21.19.24.2 Address of Trust Creator - Line 5b
- 3.21.19.24.3 Trust Creator Taxpayer Identification Number (TIN) - Line 5c
- 3.21.19.24.4 Trust Creator Taxpayer Identification Number (TIN) Type - Line 5c
- 3.21.19.24.5 Trust Creator Country Code - Line 6a
- 3.21.19.24.6 Law Governs Trust Country Code - Line 6b
- 3.21.19.24.7 Date Trust was Created - Line 6c
- 3.21.19.24.8 Other Treated as Owner Checkbox - Line 7a
- 3.21.19.24.9 Other Owners Name - Line 7b, Column (i)
- 3.21.19.24.10 Other Owners Address- Line 7b, Column (ii)
- 3.21.19.24.11 Other Owners Country of Residence - Line 7b, Column (iii)
- 3.21.19.24.12 Other Owners Taxpayer Identification Number (TIN) - Line 7b, Column (iv)
- 3.21.19.24.13 Other Owners Taxpayer Identification Number (TIN) Type - Line 7b, Column (iv)
- 3.21.19.24.14 Other Owners Relevant Code Section - Line 7b, Column (v)
- 3.21.19.24.15 Multiple Other Owners Indicator - Line 7b, Column (i) through (v)
- 3.21.19.25 Form 3520, Schedules A and B, Lines 11a through 18f
- 3.21.19.26 Schedule A - Obligation of a Related Trust
- 3.21.19.26.1 Transfer in Exchange for Obligation - Line 11a
- 3.21.19.26.2 Transfer of Qualified Obligations - Line 11b
- 3.21.19.26.3 Date of Transfer - Line 11b, Column (i)
- 3.21.19.26.4 Multiple Transfers Indicator - Line 11b, Columns (i) through (iv)
- 3.21.19.27 Schedule B - Gratuitous Transfers
- 3.21.19.27.1 Date of Transfer - Line 13, Column (a)
- 3.21.19.27.2 Total Excess Gain Recognized - Line 13, Column (f) Total
- 3.21.19.27.3 Total Excess Fair Market Value (FMV) Transfers Over Receipts - Line 13, Column (i)
- 3.21.19.27.4 Multiple Gratuitous Transfers Indicator - Line 13, Columns (a) through (i)
- 3.21.19.27.5 Year Sales Document Attached - Line 14a
- 3.21.19.27.6 Year Loan Document Attached - Line 14b
- 3.21.19.27.7 Year Variance to Original Document(s) Attached - Line 14c
- 3.21.19.27.8 Schedule B - Gratuitous Transfers
- 3.21.19.27.9 Name of Beneficiary - Line 15, Column (a)
- 3.21.19.27.10 Address of Beneficiary - Line 15, Column (b)
- 3.21.19.27.11 Beneficiary Taxpayer Identification Number (TIN) - Line 15, Column (d)
- 3.21.19.27.12 Beneficiary Taxpayer Identification Number (TIN) Type - Line 15, Column (d)
- 3.21.19.27.13 Multiple Beneficiary Indicator - Line 15, Columns (a) through (d)
- 3.21.19.27.14 Name of Trustee - Line 16, Column (a)
- 3.21.19.27.15 Address of Trustee - Line 16, Column (b)
- 3.21.19.27.16 Trustee Taxpayer Identification Number (TIN) - Line 16, Column (c)
- 3.21.19.27.17 Trustee Taxpayer Identification Number (TIN) Type - Line 16, Column (c)
- 3.21.19.27.18 Multiple Trustee Indicator - Line 16, Columns (a) through (c)
- 3.21.19.27.19 Name of Other Persons with Trust Powers - Line 17, Column (a)
- 3.21.19.27.20 Address of Other Persons with Trust Powers - Line 17, Column (b)
- 3.21.19.27.21 Other Persons with Trust Powers Taxpayer Identification Number (TIN) - Line 17, Column (d)
- 3.21.19.27.22 Other Persons with Trust Powers Taxpayer Identification Number (TIN) Type - Line 17, Column (d)
- 3.21.19.27.23 Multiple Other Persons with Trust Powers Indicator - Line 17, Columns (a) through (d)
- 3.21.19.28 Schedule C - Qualified Obligations Outstanding in the Current Tax Year
- 3.21.19.29 Part II, Lines 20 through 23, U.S. Owner of a Foreign Trust
- 3.21.19.29.1 Name of Other Foreign Trust Owner - Line 20, Column (a)
- 3.21.19.29.2 Address of Other Foreign Trust Owners - Line 20, Column (b)
- 3.21.19.29.3 Other Foreign Trust Owners Country of Residence - Line 20, Column (c)
- 3.21.19.29.4 Other Foreign Trust Owners Taxpayer Identification Number (TIN) - Line 20, Column (d)
- 3.21.19.29.5 Other Foreign Trust Owners Taxpayer Identification Number (TIN) Type
- 3.21.19.29.6 Other Foreign Trust Owners Relevant Code Section - Line 20, Column (e)
- 3.21.19.29.7 Multiple Other Foreign Trust Owners Indicator - Line 20, Columns (a) through (e)
- 3.21.19.29.8 Country Where Foreign Trust was Created - Line 21, Column (a)
- 3.21.19.29.9 Country Whose Law Governs the Foreign Trust - Line 21, Column (b)
- 3.21.19.29.10 Date Foreign Trust was Created - Line 21, Column (c)
- 3.21.19.29.11 Value of Portion of Foreign Trust You Own, Line 23
- 3.21.19.30 Part III, Lines 24 through 53, Distributions to a U.S. Person from a Foreign Trust
- 3.21.19.30.1 Date of Distribution - Line 24, Column (a)
- 3.21.19.30.2 Total Excess of Receipts Over Transfers - Line 24, Column (f) (Total)
- 3.21.19.30.3 Multiple Distributions Indicator - Line 24, Columns (a) through (f)
- 3.21.19.30.4 Date of Original Loan Transaction - Line 25, Column (b)
- 3.21.19.30.5 Maximum Term of Repayment of Obligation - Line 25, Column (c)
- 3.21.19.30.6 Interest Rate of Obligation - Line 25, Column (d)
- 3.21.19.30.7 Amount Treated as Distribution from the Trust - Line 25, Column (g)
- 3.21.19.30.8 Multiple Fair Market Value (FMV) of Loan Proceeds Indicator - Line 25, Columns (a) through (g)
- 3.21.19.30.9 Date of Original Loan Transaction - Line 28, Column (a)
- 3.21.19.30.10 Tax Year Qualified Obligation First Reported - Line 28, Column (b)
- 3.21.19.30.11 Multiple Original Loan Transactions Indicator - Line 28, Columns (a) through (f)
- 3.21.19.30.12 Foreign Grantor Trust Beneficiary Statement - Line 29
- 3.21.19.30.13 Foreign Nongrantor Trust Beneficiary Statement - Line 30
- 3.21.19.30.14 Schedule A - Default Calculation of Trust Distributions
- 3.21.19.30.15 Schedule B - Actual Calculation of Trust Distributions
- 3.21.19.30.16 Schedule C - Calculation of Interest Charge
- 3.21.19.31 Part IV, Lines 54 through 56, U.S. Recipients of Gifts or Bequests Received During the Current Year from Foreign Persons
- 3.21.19.31.1 Line 54 Checkbox
- 3.21.19.31.2 Date of Gift or Bequest in Excess of $5,000 - Line 54, Column (a)
- 3.21.19.31.3 Fair Market Value (FMV) of Property Received - Line 54, Column (c)
- 3.21.19.31.4 Multiple Indicator: More than 2 Entries - Line 54, Columns (a) through (c)
- 3.21.19.31.5 Line 55 Checkbox
- 3.21.19.31.6 Date of Gift - Line 55, Column (a)
- 3.21.19.31.7 Address - Line 55, Column (c)
- 3.21.19.31.8 Taxpayer Identification Number (TIN) Type - Line 55, Column (d)
- 3.21.19.31.9 Multiple Indicator: More than 2 Entries - Line 55, Columns (a) through (g)
- 3.21.19.31.10 Checkbox: Foreign Donor a Nominee or Intermediary - Line 56
- 3.21.19.32 ?Signature?
- 3.21.19.32.1 Preparer Signature
- 3.21.19.32.2 Preparer Tax Identification Number (PTIN)
- 3.21.19.32.3 Preparer Employer Identification Number (EIN)
- 3.21.19.33 Form 3520-A, Annual Return of Foreign Trust with a U.S. Owner
- 3.21.19.33.1 Processing of Form 3520-A
- 3.21.19.34 Form 3520-A, Part I, Lines 1a through 6
- 3.21.19.34.1 Name of Foreign Trust - Line 1a
- 3.21.19.34.2 Employer Identification Number - Line 1b
- 3.21.19.34.3 ob体育r's Address - Line 1c
- 3.21.19.34.4 ob体育r’s Date Foreign Trust was Created - Line 1d
- 3.21.19.34.5 ob体育r's City - Line 1e
- 3.21.19.34.6 ob体育r's State or Province - Line 1f
- 3.21.19.34.7 ob体育r's ZIP Code - Line 1g
- 3.21.19.34.8 ob体育r's Country - Line 1h
- 3.21.19.34.9 U.S. Agent Appointed - Line 2
- 3.21.19.34.10 U.S. Agent Taxpayer Identification Number (TIN) and TIN Type - Line 3b
- 3.21.19.34.11 Trustee Taxpayer Identification Number (TIN) and TIN Type - Line 4b
- 3.21.19.34.12 Foreign Grantor Trust Owner Statements, Line 5
- 3.21.19.34.13 Foreign Grantor Trust Beneficiary Statements - Line 6
- 3.21.19.35 ?Signature?
- 3.21.19.36 Form 3520-A, Part II, Lines 5a through 17b, Foreign Trust Income Statement
- 3.21.19.36.1 Distribution to U.S. Owners – Name of Owner - Line 17b(i)
- 3.21.19.36.2 Distribution to U.S. Owners – Taxpayer Identification Number (TIN) and TIN Type - Line 17b(ii)
- 3.21.19.36.3 Distribution to U.S. Owners – Date of Distribution - Line 17b(iii)
- 3.21.19.36.4 Multiple Distributions to U.S. Owner Indicator
- 3.21.19.36.5 Distribution to U.S. Beneficiary – Name of Beneficiary - Line 17c(i)
- 3.21.19.36.6 Distribution to U.S. Beneficiary Taxpayer Identification Number (TIN) and TIN Type - Line 17c(ii)
- 3.21.19.36.7 Distribution to U.S. Beneficiary – Date of Distribution - Line 17c(iii)
- 3.21.19.36.8 Multiple Distributions to U.S. Beneficiaries Indicator
- 3.21.19.37 Form 3520-A, Page 3, Foreign Grantor Trust Owner Statement
- 3.21.19.37.1 Tax Year of U.S. Owner Reporting Statement – Line 5
- 3.21.19.37.2 U.S. Owner Name - Line 6a
- 3.21.19.37.3 U.S. Owner Taxpayer Identification Number (TIN) - Line 6b
- 3.21.19.37.4 U.S. Owner Taxpayer Identification Number (TIN) Type - Line 6b
- 3.21.19.37.5 U.S. Owner Address - Line 6c
- 3.21.19.37.6 U.S. Owner City or Town - Line 6d
- 3.21.19.37.7 U.S. Owner State or Province - Line 6e
- 3.21.19.37.8 U.S. Owner ZIP or Postal Code - Line 6f
- 3.21.19.37.9 U.S. Owner Country Code - Line 6g
- 3.21.19.37.10 U.S. Owner Portion of Gross Trust Value - Line 9
- 3.21.19.37.11 Distributions to U.S. Owner - Line 10(f) Statement of Foreign Trust Income
- 3.21.19.38 Form 3520-A, Page 4, Statement of Foreign Trust Income Attributable to U.S. Owner
- 3.21.19.38.1 Total Income – Line 8
- 3.21.19.38.2 Total Expenses - Line 15
- 3.21.19.39 Form 3520-A, Page 5, Foreign Grantor Trust Beneficiary Statement
- 3.21.19.39.1 U.S. Beneficiary Taxpayer Identification Number (TIN) - Line 6b
- 3.21.19.39.2 U.S. Beneficiary Taxpayer Identification Number (TIN) Type - Line 6b
- 3.21.19.39.3 Cash Amounts or Fair Market Value (FMV) - Line 7
- 3.21.19.39.4 Date of Distribution - Line 7(a)
- 3.21.19.39.5 Excess - Line 7(f)
- 3.21.19.39.6 Multiple Distributed Property to Beneficiaries
- 3.21.19.39.7 Owner of Foreign Trust - Line 9
- 3.21.19.40 Prior Year Returns
- 3.21.19.40.1 Prior Year Editing Procedures
- 3.21.19.40.2 Form 3520, Page 1, Reference ID Number - Line 2b(2)
- 3.21.19.40.3 Form 3520, Page 2, Part 1, Continue as Owner after Transfer - Line 10
- 3.21.19.40.4 Form 3520, Page 3, Does the Loan Still Meet the Criteria of a Qualified Obligation? - Line 19(e)
- 3.21.19.40.5 Form 3520, page 4, Does the Loan Still Meet the Criteria of a Qualified Obligation? - Line 28(e)
- 3.21.19.40.6 Form 3520-A, Part 1, Reference ID Number - Line 1b(2)
- 3.21.19.40.7 Form 3520-A, Part 1, Did the Trust Transfer Any Property - Line 5
- 3.21.19.40.8 Form 3520-A, 2017 Foreign Grantor Trust Beneficiary Statement - Page 4
- 3.21.19.40.9 Form 3520-A, page 3, Service Center Where U.S. Owner ob体育s it’s Income Tax Returns - Line 6h
- 3.21.19.40.10 Form 3520-A, Statement of Foreign Trust Income Attributable to U.S. Owner - Page 3
- 3.21.19.40.11 Form 3520-A, Foreign Grantor Trust Beneficiary Statement - Page 4
- Exhibit 3.21.19-1 Form 3520, Annual Return to Report Transactions with Foreign Trusts and Receipt of Certain Foreign Gifts
- Exhibit 3.21.19-2 ?U.S. Possessions ZIP Codes?
- Exhibit 3.21.19-3 Computer Condition Codes
- Exhibit 3.21.19-4 Form 3520-A, Annual Information Return of Foreign Trust with a U.S. Owner
- Exhibit 3.21.19-5 ?Potential Frivolous Arguments Criteria?
- Exhibit 3.21.19-6 Terms and Acronyms
- 3.21.19.1 Program Scope and Objectives
Part 3. Submission Processing
Chapter 21. International Returns and Documents Analysis
Section 19. Foreign Trust System
3.21.19 Foreign Trust System
Manual Transmittal
December 26, 2024
Purpose
(1) This transmits revised Internal Revenue Manual (IRM) 3.21.19, International Returns and Document Analysis, Foreign Trust System.
Material Changes
(1) IRM 3.21.19.3 corrected inaccurate IRM link. IPU 24U0499 issued 04-10-2024.
(2) IRM 3.21.19.9 corrected instructions for form 3520 Part IV. IPU 24U0779 issued 06-18-2024.
(3) IRM 3.21.19.9 removed incorrect wording. Added instructions for envelope protocol. IPU 24U0499 issued 04-10-2024.
(4) IRM 3.21.19.9 added Executive Directive for received date and envelopes. IPU 24U0409 issued 03-15-2024.
(5) IRM 3.21.19.9(9) removed incorrect wording. Added instructions for envelope protocol. IPU 24U0452 issued 03-27-2024.
(6) IRM 3.21.19.11.1(1) added note to explain the change from Correspondence Imaging System (CIS) to Correspondence Imaging Inventory (CII). IPU 24U0125 issued 01-25-2024.
(7) IRM 3.21.19.12.1(2) added editing instructions for attachments Form 3520 and Form 3520-A. IPU 24U0125 issued 01-25-2024.
(8) IRM 3.21.19.13.2(8) corrected instructions for form 3520 Part IV. IPU 24U0779 issued 06-18-2024.
(9) IRM 3.21.19.13.2(8) added instructions for form 3520 Part IV. IPU 24U0573 issued 04-26-2024.
(10) IRM 3.21.19.13.6 updated procedures to inform users that this subsection has been deleted. IPU 24U0958 issued 09-06-2024.
(11) IRM 3.21.19.20.5.3(3) 2nd Then box, added editing instructions and explanation of why TC014 is necessary. IPU 24U0019 issued 01-02-2024.
(12) IRM 3.21.19.20.12 corrected incorrect and vague instructions for Country Code, Line 1h. IPU 24U0019 issued 01-02-2024.
(13) IRM 3.21.19.21.8 added editing instructions for Foreign Trust Country Code, Line 2h. IPU 24U0019 issued 01-02-2024.
(14) IRM 3.21.19.29.11 added correspondence instructions for line 23. IPU 24U0409 issued 03-15-2024.
(15) IRM 3.21.19.31 corrected instructions for form 3520 Part IV. IPU 24U0779 issued 06-18-2024.
(16) IRM 3.21.19.31 added instructions for form 3520 Part IV. IPU 24U0573 issued 04-26-2024.
(17) Corrected division name from Wage and Investment (W&I) to Taxpayer Services (TS) throughout the IRM.
Effect on Other Documents
IRM 3.21.19 dated October 27, 2023 (effective 01-01-2024) is superseded. This IRM also incorporates the following Interim Procedural Updates (IPU): 24U0019 issued 01-02-2024, 24U0125 issued 01-25-2024, 24U0409 issued 03-15-2024, 24U0499 issued 04-10-2024, 24U0573 issued 04-26-2024, 24U0779 issued 06-18-2024, 24U0958 issued 09-06-2024.Audience
Taxpayer Services, Ogden Submission Processing, Document Perfection Branch, Code & Edit employees (OSPC Only)Effective Date
(01-01-2025)James L. Fish
Director, Submission Processing
Taxpayer Services
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Purpose: This section of the IRM provides instructions for reviewing and editing Form 3520, Annual Return To Report Transactions With Foreign Trusts and Receipt of Certain Foreign Gifts, and Form 3520-A, Annual Information Return of Foreign Trust With a U.S. Owner.
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Audience: Tax examiners in the International Code and Edit Unit, Ogden Submission Processing Center, Taxpayer Services (TS) Division are the primary users of this IRM.
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Policy Owner: The Director of Submission Processing is responsible for the policies in this IRM.
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Program Owner: The Code & Edit/ERS IMF Section of the Return Processing Branch of Submission Processing is responsible for the procedures and all updates related to this IRM.
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Primary Stakeholders: Submission Processing (SP) and Large Business and International (LB&I).
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Program Goals: To timely and accurately code and edit Form 3520 and Form 3520-A returns to prepare them for transcription.
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Form 3520 and Form 3520-A are information returns and are processed to the Business Master ob体育 (BMF). Form 3520 is processed under Master ob体育 Tax (MFT) 68. Form 3520-A is processed under MFT 42.
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Form 3520, Annual Return to Report Transactions With Foreign Trusts and Receipt of Certain Foreign Gifts, is filed by U.S. persons (and executors of estates of U.S. decedents) to report certain transactions with foreign trusts and receipt of certain large gifts or bequests from certain foreign persons.
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Form 3520-A, Annual Informational Return of Foreign Trust with a U.S. Owner (Under section 6048(b)), is filed by a foreign trust with a U.S. owner for the U.S. owner to satisfy its annual information reporting requirements under IRC 6048(b).
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The effective dates of Form 3520 and Form 3520-A are:
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Form 3520 -The earliest tax period processed to BMF is 199812 (Processing Year (PY) 1999).
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Form 3520-A -The earliest tax period processed to BMF is 200012 (PY 2001).
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The authority for the procedures in this IRM is found in the following sections of the Internal Revenue Code (IRC) and their corresponding Treasury Regulations:
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IRC 1441 - IRC 1446
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IRC 1461 - IRC 1464
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IRC 1471 - IRC 1474
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IRC 6039F
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IRC 6048
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IRC 6201(a)
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IRC 6213(b)
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IRC 6302
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IRC 6402(a)
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IRC 6511
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IRC 6677
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The Director of the Submission Processing (SP) office monitors operational performance for the SP campus.
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The Operation Manager monitors operational performance for the operation.
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The team manager/lead monitors performance and ensures employees have the tools to perform their duties.
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The team employees follow the instructions contained in this IRM and keep updated IRM procedures from SERP (Servicewide Electronic Research Program).
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Program Reports: The Monitoring Section under Submission Processing Program Management/Process Assurance monitors the Code & Edit reports.
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Program Effectiveness: The program goals are measured by the following reviews:
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Embedded Quality Submission Processing (EQSP)
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Balanced Measures
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Managerial Reviews
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Annual Review: This IRM is updated and published annually after review by affected offices according to the clearance process established in IRM 1.11.9, Internal Management Documents, Clearing and Approving Internal Management Documents (IMDs).
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See Exhibit 3.21.19-6 for a list of terms and definitions used within this IRM.
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The Internal Revenue Service (IRS) Restructuring and Reform Act of 1998 (RRA 98), Section 3705(a), gives identification requirements for all IRS employees working tax related matters.
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All IRS employees who communicate by telephone, face-to-face, or any other method of correspondence with taxpayers or their personal representatives on tax-related matters must give (at a minimum) the following information.
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Telephone Contact - Their title (e.g., Mr., Mrs., Ms., Miss), last name and badge identification (ID Card) number. Toll-free employees will also give their location for identification purposes. Treat faxes to taxpayers on tax-related matters as correspondence and include the required information.
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Face-to-Face Contact - Their title (e.g., Mr., Mrs., Ms., Miss), give as proper during the conversation, their last name and badge identification (ID Card) number.
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Correspondence (sent to the taxpayer and authorized representatives) - A telephone number that taxpayers can call for answers to questions. In addition, manually generated correspondence must have the employee’s title (e.g., Mr., Mrs., Ms., Miss), last name, Integrated Data Retrieval System (IDRS) number, and letter system number, which are systemically generated by IDRS. Treat faxes to taxpayers on tax-related matters as correspondence and include the required information.
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Correspondence letters - Specific employee name and telephone number if the employee initiated the correspondence is in the best position to respond to any questions the taxpayer may have or if the taxpayer is being asked to give more case-related information. If the taxpayer does not need to contact a specific employee, the correspondence needs only as IRS telephone number and standard signature.
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When a taxpayer requests to speak with a specific employee who previously worked their inquiry or request, or complains about the level of service previously given, make every attempt to resolve the taxpayer's inquiry. If unable to resolve the issue, refer the inquiry using established procedures to the manager.
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Secretaries, receptionists, or other people who answer the telephone in functional offices need to identify themselves. They will provide their badge identification (ID Card) number only if they are answering telephones which are routinely used to give tax or account information.
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It is not necessary to repeat the badge identification (ID Card) number on a subsequent contact, when the nature of an employee's work involves multiple contacts with the same taxpayer and the employee has given the taxpayer (either by telephone or in-person) their badge identification (ID Card) number on the first contact.
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Submit IRM deviations in writing following instructions from IRM 1.11.2.2.3 when procedures deviate from the IRM, and elevate through proper channels for executive approval.
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The Taxpayer Advocate Service (TAS) is an independent organization within the Internal Revenue Service (IRS), led by the National Taxpayer Advocate. Its job is to protect taxpayers’ rights by striving to ensure that every taxpayer is treated fairly and knows and understands their rights under the Taxpayer Bill of Rights (TBOR). TAS offers free help to taxpayers, including when taxpayers face financial difficulties due to an IRS problem, when they are unable to resolve tax problems they haven’t been able to resolve on their own, or when they need assistance to address an IRS system, process, or procedure that is not functioning as it should. TAS has at least one taxpayer advocate office located in every state, the District of Columbia, and Puerto Rico.
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TAS uses Form 12412, Operations Assistance Request (OAR), to start the OAR process of referring a case to the Taxpayer Services (TS) Division, to affect the resolution of the taxpayer’s problem. For more information, refer to IRM 13.1.19, Taxpayer Advocate Service, Taxpayer Advocate Case Procedures, Advocating With Operations Assistance Request (OARs).
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Refer taxpayers to TAS when the contact meets TAS criteria or when Form 911, Request for Taxpayer Advocate Service Assistance (and Application for Taxpayer Assistance Order), is attached and steps cannot be taken to resolve the taxpayer’s issue the same day.
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The definition of same day resolution is within 24 hours. The following two situations meet the definition of "same day resolution" .
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The issue can be resolved within 24 hours.
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IRS takes steps within 24 hours to resolve the taxpayer’s issue.
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When making a TAS referral, use Form 911, and send to TAS following your local procedures.
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See IRM 13.1.7, Taxpayer Advocate Service (TAS) Case Criteria, for more information.
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The National Taxpayer Advocate reached agreements with the Commissioners or Chiefs of the Taxpayer Services (TS) Division, Small Business/Self-Employed (SB/SE) Division, Tax Exempt Government Entities (TEGE), Criminal Investigation (CI), Independent Office of Appeals, and Large Business and International (LB&I) that outline the procedures and responsibilities for processing Taxpayer Advocate Service (TAS) casework when either the statutory or delegated authority to complete case transactions rests outside of TAS. These agreements are known as Service Level Agreements (SLAs).
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The SLAs are found at https://irsgov.sharepoint.com/sites/TAS/SitePages/SLA.aspx.
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Taxpayers may send tax return information via fax as part of return perfection even when submitting a signature. In circumstances where contact with the taxpayer was made and documented, faxed signatures are acceptable.
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Contact the taxpayer by telephone or correspondence. Follow local procedures to decide which method of contact to use.
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Indicate the fax paragraph on the approved Correspondence Action Sheet to inform the taxpayer of the fax options.
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Use the following resources to make sure you are speaking with the taxpayer or authorized representative before disclosing any tax information:
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IRM 21.1.3.2.3, Required Taxpayer Authentication.
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IRM 21.1.3.2.4, Additional Taxpayer Authentication.
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Before leaving any messages on a taxpayer’s answering machine, review:
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IRM 10.5.1.6.7.2, Answering Machine or Voicemail.
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IRM 10.8.1, Information Technology (IT) Security, Policy and Guidance.
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Taxpayer information must remain confidential as provided for in IRC 6103, Confidentiality and disclosure of returns and return information. IRC 7431 provides civil damages for unauthorized disclosure of returns and return information. IRC 7213 and IRC 7213A provide criminal penalties for unauthorized disclosure or unauthorized inspection of returns and return information and require employees be discharged from duty if charged and convicted of these offenses.
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IRC 6103 establishes the taxpayer's right to privacy of tax information (check IDRS CFINK).
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For more information on general disclosure guidelines refer to IRM 21.1.3, Operational Guidelines Overview, and for guidance on disclosures of official information, refer to IRM 11.3 series, Disclosure of Official Information.
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An Individual Taxpayer Identification Number (ITIN) is a tax processing number issued by the IRS. It is a nine-digit number that always begins with the number 9 and has middle numbers within the following ranges, 50-65, 70-88, 90-92, and 94-98 (e.g., 9XX-7X-XXXX).
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IRS issues ITINs to individuals who must have a U.S. taxpayer identification number but who do not have and are not eligible to obtain a Social Security Number (SSN) from the Social Security Administration (SSA).
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ITINs are issued regardless of immigration status because both resident and nonresident aliens may have U.S. tax and payment responsibilities under the Internal Revenue Code.
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Forward all Form W-7 (Application for IRS Individual Taxpayer Identification Number) and the required supporting documentation (e.g., passports, birth certificates, etc.) to the ITIN Unit located at the Austin Submission Processing Campus (AUSPC).
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The purpose of this initiative is to achieve consistency in the Business Master ob体育 (BMF) Code and Edit (C&E) processing IRMs.
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Ogden, Kansas City, and Return Processing Branch, BMF Code and Edit and Error Resolution System (ERS) identified and developed topics for BMF Consistency.
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A ? (diamond) before and after the subsection title shows BMF Consistency subsections.
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Text in normal print is the common process for BMF returns. The text in BOLD print is form specific and applies to this IRM only.
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All money amounts must be entered in U.S. dollars.
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Money amounts can be a positive or negative number.
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Do not bracket negative amounts. Refer to IRM 3.21.19.9.1 (4) table, ninth row about brackets and parenthesis.
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Tax period is edited in YYYYMM format.
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Edit the date in MMDDYYYY format when the date does not appear in month-day-year format. These are most of the fields on the foreign trust returns: Received date, correspondence received date, date of death, date trust created, date of transfer, date of original obligation, date foreign trust created, date of distribution, date of original loan, and date of gift.
Example:
If the Taxpayer enters the dates in the following formats (e.g., September 11, 2024, Sept. 11, 24, 9-11-2024, 09/11/24, 09/11/2024) then no editing is needed. However, if the taxpayer enters a date like Apr. 2024 or 23 October 2024, then it is not clear. Edit 04012024, and 10232024 for the above examples. If the date is blank or unknown, edit the first day and month of the return tax period (e.g., 01012024).
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Put the returns in page order starting with page 1. Attachments to support entries can be deleted with an "X" .
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For Form 3520:
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Year of sale, year of loan, year of subsequent variances, and tax year qualified obligation first reported are edited in YY format.
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Attachment(s) to support Part I - Line 11b, Line 14 or Line 18, Part II - Line 22, Part III - Line 29, 30 or 44 and/or Part IV - Line 54 or 55 do not have to be in any type of order, but must be behind page 6 or can be deleted by slashing. If slashed, it is not necessary to move them. Do not staple together.
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For Form 3520-A:
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If multiple page 3 (The Foreign Grantor Owner Statement) is attached, edit the first five. Edit line 5, lines 6a-6g and line 9. Leave in order behind page 3, and "X" the extra page 3s.
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If multiple page 5 (The Foreign Grantor Beneficiary Statement) is attached, edit only the first one. Edit line 6, lines 6a-6b, line 7 columns (b), (c), (f) and line 9. Leave in order behind page 5, and "X" the extra page 5s.
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All returns will be stamped with a received date and Receipt and Control will attach the envelope to all returns. If more than one return was included in the envelope, the postmark date will be stamped on each additional return.
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Edit marks are edited on the return for transcription to the Automated Data Processing (ADP) System through the Integrated Submission and Remittance Processing (ISRP) system. Enter edit marks in brown, red, orange, purple or green pencil or pen.
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Only edit items on the return that are for transcription except where specific instructions require editing of a non-transcribed item. Leave lines blank if the entry would be a zero amount unless otherwise instructed.
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Do not destroy, alter, or erase the original entry on a return when deleting or correcting an entry. Always exercise care to ensure that the original entry is still legible. Perfected entries provide a legible "edit trail" for anyone who may work with the return later.
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Do not re-edit edit marks entered by other areas, such as Collections, Entity or Accounts Management, except to place the marks in the correct area or perfect for legibility.
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Photocopied Returns - Re-edit or underline any valid, black edit marks. See IRM 3.21.19.11.1, Correspondence Imaging Inventory (CII) Returns, and IRM 3.21.19.13.4, Re-Entry Document Procedures.
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For a description of specific edit marks, see the table below:
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Action Codes are used to show whether correspondence, research or some other action is needed. The Action Code sets the suspense period for the return and places the return in the workable or unworkable suspense inventory.
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When necessary, assign a three-digit Action Code.
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Edit the Action Code in the bottom left margin of the return.
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Assign Action Codes in the following priority:
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Action Code 310 (Statute Control)
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Action Code 320 (Entity Control)
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Action Code 4XX
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Action Code 6XX
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Action Code 3XX
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Action Code 2XX (Correspondence)
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Use the following table if more than one Action Code is needed.
If Then Action Codes include 211,215,225 or 226 and Action Code 341, -
Edit the Action Code 211, 215, 225 or 226 on the 3520-A.
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Edit Action Code 341 on the Form 4227, Intra-SC Reject or Routing Slip.
Action Codes have the same priority, -
Edit the Action Code with the shorter suspense period on the Form 3520-A.
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Edit the second Action Code on the Form 4227, Intra-SC Reject or Routing Slip.
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See IRM 3.21.19.9.2, Action Codes for suspense periods.
Action Codes have different priorities, -
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Edit the following Action Codes when a return cannot be perfected:
Action Code Description 211 (First Domestic Correspondence) or
215 (International Correspondence)-
Return is so illegible, incomplete, or contradictory and therefore unprocessable.
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The Foreign Trust notates on the return or attachment that they are reporting tax for more than one Tax Period or for more than one type of tax.
225 (Missing Signature Domestic Correspondence) Unsigned return (only issue for correspondence). 226 (Missing Signature International Correspondence) Unsigned foreign return (only issue for correspondence). Form 3520-A only. 480 (Early ob体育d-Suspense) Early filed return. 610 (Renumbered non-remittance) or 611 (Renumbered with-remittance) Mis-batched return (e.g., Form 1065 is found in a Form 1120 batch of work). 640 (Void) To delete the assigned Document Locator Number (DLN) on the return (e.g., Re-entry Returns). 650 (International) An international return processed in Ogden Submission Processing Campus (OSPC). -
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Continue perfecting the return after editing the Action Codes.
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Valid Action Codes are listed below:
Action Code Description Workday Suspense Period 211 First Domestic Taxpayer Correspondence 40 212 Second Taxpayer Correspondence 25 215 International Correspondence 45 225 Domestic Taxpayer Correspondence (signature only) 40 226 International Correspondence (signature only) 40 310 Statute Control 10 320 Entity Control 10 331 Frivolous Review 3 341 Manual Refund 10 342 Credit Verification 10 343 Black Liquor 10 352 Name Research 3 360 Other-in-House Research 10 420 Management Suspense A 5 440 Management Suspense C (Large Business and International (LB&I) review of 1120-F in OSPC only) 15 450 Management Suspense D 20 480 Early ob体育d Suspense 150 610 Renumber Non-remit 0 611 Renumber Remit 0 640 Void 0 650 International 0 -
Continue perfecting the return after editing the Action Codes.
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Follow local procedures in handling routine unprocessables conditions when no written instruction is provided.
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A return must contain the following specific items before it is considered processable.
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An Employer Identification Number (EIN).
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A legible name (for the Name Control).
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A valid Tax Period (200012 and subsequent).
After initial research, if the return cannot be perfected, then edit Computer Condition Code (CCC) "U" and route to the proper area. -
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Conditions which make a document unprocessables will require further research. Route documents to Entity Control for IDRS research if the following conditions cannot be perfected from information on the return and attachments:
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The name is so illegible or incomplete that the Name Control cannot be figured out.
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The EIN has other than nine numeric characters.
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There is more than one EIN.
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Conditions which make a document unprocessable will require correspondence with the taxpayer. When corresponding, edit CCC "U" on Form 3520 or the correct action code (211/215/225/226) on Form 3520-A, and prepare Correspondence Action Sheet (CAS) 3653C for the following conditions:
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Data entries are so incomplete or illegible that they cannot be perfected or transcribed.
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The return is unsigned.
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The return has only entity data and no other statements or attachments from the taxpayer.
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Any condition set forth as unprocessable in the sections on processing specific documents.
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If the filer combined information for more than one tax period or more than one type of return, prepare 3653C Correspondence Action Sheet (CAS) and request the taxpayer provide a separate return for each tax period.
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Issue correspondence to resolve any conditions causing the return to be unworkable or unprocessable. Initiate correspondence with the primary U.S. taxpayer only, on Form 3520 page 1, Lines 1a - 1h, or Form 3520-A, page 3, Lines 6a - 6g.
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Do not correspond with the Canadian Bankers Association.
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The designated LB&I representative must approve any exceptions.
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Do not correspond on dummy returns prepared by IRS, returns prepared by Collections, IRC 6020(b) or by Examination, "Substitute for Return (SFR)" .
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If U.S. Owner information on Form 3520-A, page 3, Line 6a - 6g is blank, issue correspondence to U.S. Agent on page 1, Line 3a or Trustee on page 1, Line 4a using Correspondence Action Sheet (CAS) 3653C, marking Line 32, (any other issues, and Line 36 with the following narrative:
"Information in this letter pertains to (Name of Foreign Trust)."
(Name of the foreign trust can be found at Form 3520-A, page 1, Line 1a.) -
There are two types of correspondence that Code & Edit may find:
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Correspondence received from taxpayers, and
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Correspondence issued to taxpayers.
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If the return is incomplete and appears to be a duplicate, give the return to the lead. The lead will initiate research for a Transaction Code (TC) 150 and/or any other research necessary to figure out if the return should continue to be processed or other actions taken. If there is an indication that the return is a response to the 3653C letter, route to ERS/Rejects.
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The Form 3520 only: shows that the taxpayer has no information to report prepare 3653C Correspondence Action Sheet, mark Line 1, and edit CCC "U" on the Form 3520 return.Inform the U.S. owner that they must complete the second checkbox on page 1 of Form 3520, and Part II of the form.
Note:
Beginning with 1997, Form 3520 and its instructions required U.S. owners of a foreign trust to complete Part II of Form 3520 even if they did not have any transactions with the trust that were reportable on Parts I or III. However, this requirement was not explicitly stated in the Code. Legislation, effective for tax years beginning after March 18, 2010, codifies this requirement that a U.S. owner of a foreign trust must file a Form 3520 every year.
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Examine the return so that all conditions can be included in the same correspondence.
If And Then The return needs Correspondence, Requires a response, -
Complete Correspondence Action Sheet (CAS) 3653C indicating the correct paragraphs.
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Attach the Correspondence Action Sheet to the front of the return below the Entity area.
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Edit Action Code "211" (domestic) or "215" (international) on Form 3520-A, or CCC "U" on Form 3520.
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Finish editing the return and leave in the batch.
The return needs correspondence, Does not require a response, -
Complete 3653C Correspondence Action Sheet or correct CAS indicating letter number, MFT, and the correct paragraphs.
. -
Photocopy first page of return and attach the Correspondence Action Sheet below the entity area on the front of the copy of the return. Be sure the name and address show clearly above the CAS.
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Forward the copy to the Correspondence Area.
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Edit an Action Trail (e.g., 3653C SENT) in the lower left corner going vertically up the side of the return.
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Finish editing the return and leave in batch.
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Correspondence Imaging Inventory (CII) is an inventory system for scanning all Account Management (AM) receipts into digital images and working the cases from those images.
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"CII" returns are shown with "CII Image - Do not correspond for signature" stamped below the signature line or "CII" annotated on the front of the return.
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Verify all edit marks and ensure placement is correct on a "CII" return.
If Then The edit marks are black, Underline the edit mark if correct or circle if incorrect. The edit marks are red or green, Circle if incorrect. The edit marks are missing or incorrect, Perfect as necessary. -
Follow the correspondence instructions below for "CII" returns:
If And Then The "CII" return has a Form 13596, Reprocessing Returns, attached, The return is incomplete (e.g., missing signature, schedules, or forms), -
Do not correspond.
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Remove the return from the batch and route to AM.
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If the return comes back from AM with the information still incomplete, send the return to AM again to secure all the missing information. Indicate "More information needed to process incomplete CII return" or similar language on Form 4227, Intra-SC Reject or Routing Slip (or other proper routing slip).
The "CII" return has a Form 13596, Reprocessing Returns, attached and the return is incomplete (e.g., missing signature, schedules, or forms), The return shows correspondence was sent (e.g., CCC "3" is edited on the return), Do not route the return to AM. Continue processing the return. The "CII" return does not have a Form 13596, Reprocessing Returns, attached, The return is incomplete (e.g., missing signature, schedules or forms), Follow normal correspondence procedures. -
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The instructions in the following sections are for the processing of current year Form 3520.
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Do not remove any attachment requesting an adjustment.
Reminder:
If the attachment does not include the taxpayer’s name, address, tax identification number (TIN) or received date, enter this information on the attachment. Action trail must show the form detached and the date in MMDDYYYY format. Also edit the TIN (SSN/EIN) from Page 3, line 6b, Form 3520-A.
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Form 3520 and Form 3520-A must be in page order. All other attachments and/or statements are to be placed behind page 6 of Form 3520 (page 5 of Form 3520-A).
Note:
The taxpayer may attach a statement to Form 3520 describing entries for any T Lines (i.e. lines 5, 7b, 11b, 13, 15, 16, 17, 19, 20, 24, 25, 28, 54 and/or 55). Edit/transfer the data from the attachment to the corresponding line, but not more than the number shown for the "More than Indicator." In addition, edit/transfer the "Totals" amount from the attachment to the "Totals" line for Lines 13, 24, 25 and 54. Circle out notations such as See Attached, See Statement, Statement 1, Same As, etc., after editing the data from the attachment.
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Examine all attachments to the return being processed and make sure that statements stay with the correct form if you are detaching. (i.e. statements for 3520-A will be detached to stay with the 3520-A form). See IRM 3.21.19.12.1 for instructions for specific attachments.
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When an attachment has an effect on the document being processed, leave it attached or photocopy the attachment (e.g., page 3, 4 and 5 of Form 3520-A) and attach the copy to the return, unless a specific instruction requires that it be detached.
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Leave any extension form (which applies to the Form 3520 or Form 3520-A itself or to the filer’s income tax return) attached to the return.
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If Form 2848, Power of Attorney and Declaration of Representative, or Form 8821, Tax Information Authorization, is attached to correspondence, review the correspondence to figure out if other requests are involved:
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If other requests are involved, photocopy the correspondence and send the copy, along with the authorization to the Centralized Authorization ob体育 (CAF) function for processing.
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If other requests are not involved, send the original correspondence and the authorization to the Campus CAF function for processing.
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If the taxpayer has asked that an attachment be returned:
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Photocopy the attachment and attach it to the Form 3520 or Form 3520-A.
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Return the original attachment to the taxpayer using Form 14219, Return of Documentation to the Taxpayer.
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If Form 3520 has an original signed Form 3520-A (pages 1-3 or 1-5, with possible multiple pages 3 and/or 4) attached to it, photocopy all pages 3, 4 and/or 5 and attach the copy(s) to Form 3520. Detach and send the original Form 3520-A to Batching. Edit an Action Trail showing the form was detached, with the date in MMDDYYYY format (the date for the Action Trail is the date detached and not the received date). Edit the TIN (SSN/EIN) only if both are different from line 1b, Form 3520. Photocopies of Form 3520-A attached to Form 3520 are to remain attached, however, mark all the pages "COPY - DO NOT PROCESS" on the Form 3520-A.
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For other Unrelated Attachments see Routing Guide IRM 3.21.19.12.1.
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Review all attachments to the return before the return can be considered processable.
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Only detach attachments when specifically instructed.
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Edit Action Trail(s) (e.g., "2848 DETACHED" ) in the lower left corner going vertically up the side of the return.
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Edit the name and EIN (if not present) on the detached document. Also, edit the return received date (e.g., Rec’d MM/DD/YY) in the lower left margin of the detached document before routing.
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Follow the general guidelines below for each attachment.
Document Detach Descriptions/Actions A General Power of Attorney or a Durable Power of Attorney or Tax Information Authority is sent in on any document other than Form 2848 or Form 8821. Yes Detach after verification of the signature along with the written statement POA (see IRM 21.3.7.7.5 in regards to the written statement) and send directly to the International CAF team in Philadelphia according to the IRM 21.3.7.7. Closing Agreement. No Leave attached. CP15 Information only, do not remove or route. CP 259/959 (Spanish version) No Correspondence is attached or taxpayer’s response indicates, -
Taxpayer disagrees that they must file the return.
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Only page 1 of the return is attached.
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Employer Identification Number (EIN) on notice does not match EIN on return sent in.
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Return requested on notice not the same as return submitted.
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Taxpayer asks question(s) or requests IRS take action(s) on their account.
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Case involves any other IRS action(s) C&E not trained to complete.
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Brookhaven - Stop #662
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Memphis - Stop #81
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Philadelphia - 4-N31-142
If none of the above apply, correspondence or written response to the notice is not attached and/or, "599" is notated:-
Move the notice to the back of the return.
-
Continue processing the return.
CP 259 A through H. No OSPC BMF Entity
Mail Stop 6273.CP504/504B. No -
Pull CP 504 to the front.
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Route notice and return to Accounts Management.
CP 518. No Correspondence is attached or taxpayer’s response indicates, -
Taxpayer disagrees that they must file the return.
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Only page 1 of the return is attached.
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Employer Identification Number (EIN) on notice does not match EIN on return sent in.
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Return requested on notice not the same as return submitted.
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Taxpayer asks question(s) or requests IRS take action(s) on their account.
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Case involves any other IRS action(s) C&E not trained to complete.
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Brookhaven - Stop #662
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Memphis - Stop #81
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Philadelphia - 4-N31-142
If none of the above apply, correspondence or written response to the notice is not attached and/or, "599" is notated:-
Move the notice to the back of the return.
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Continue processing the return.
Letters 112C, 282C, 2255C or 2284C. No -
Find which organization initiated the letter to the taxpayer (e.g., what organization signed the letter?).
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Route letters started by Accounts Management (AM) to Accounts Maintenance Research (AMRH):
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Ogden - Mail Stop 6712
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Kansas City - Mail Stop N2 6800
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Send letters initiated by Collections as follows:
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If correspondence is attached or taxpayer’s response indicates any of the following:
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Taxpayer disagrees that they are required to file the return.
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Only page 1 of the return is attached.
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EIN on letter does not match EIN on return.
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Return requested on letter not the same as return submitted.
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Taxpayer asking question(s) or requesting IRS take action(s) on their account.
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Case involves any other IRS action(s) C&E not trained to complete.
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Brookhaven - Stop #662
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Memphis - Stop #81
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Philadelphia - 4-N31.142
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If none of the above apply, correspondence or written response to the letter is not attached and/or, no "599" is notated:
Then, move the letter to the back of the return and continue processing.
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Includes tax liability for Multiple Tax Periods or Types of Tax. No -
Numbered returns, route to Rejects.
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Unnumbered returns, prepare a dummy return if possible: otherwise, correspond.
Other Tax Returns. (original signature) Yes Petitions in opposition of tax law provisions. Yes Route to:
IRS
≡ ≡ ≡ ≡ ≡ ≡ ≡
1111 Constitution Avenue, NW
Washington, DC 20224State Tax Returns, original or copy, with an original signature. Yes Route to Receipt and Control. State Tax Returns (Photocopy, facsimile, or no signature). No Leave attached. Statement showing Reasonable Cause for delinquent filing. No -
Issue Letter 1382C, Penalty Removal Request Incomplete,
-
Continue editing the return.
Remittance found. No Immediately hand-carry return and remittance to Supervisor. Request for Acknowledgement. No No action required. Request for information or inquiries. Yes -
Photocopy any data necessary to process the return.
-
Attach the photocopy to the return.
-
Route original attachment to the proper office for necessary action.
Requests for Installment Agreement. Yes Route as follows:
Ogden - Route to Collections Mail Stop 5500.
Kansas City - Route to Mail Stop P4 5000.Request for Adjustment to Form 3520 or Form 3520-A. Yes Route to Ogden Account Management (OAMC), BMF INT’L Unit. Attachment must contain Name, Address, EIN and Received Date. Edit if missing. Request for adjustment to another document. Yes Route to proper function. Attachment must contain Name, Address, EIN and IRS Received Date. Edit if missing. Request for money transfer. No/Yes No - 3520 or 3520-A notates transfer of money TO the return you are processing: -
Prepare Form 3465, Adjustment Request, and:
-
Indicate in the Routing box "Rejects" .
-
Notate "See attached money transfer request" in the Remarks Box.
-
-
Edit Action Code 450 to route the request to Rejects.
-
Edit CCC "X" to freeze overpayment.
-
Detach transfer request.
-
Prepare Form 3465, Adjustment Request, and:
-
Indicate in the Routing box "Adjustments" .
-
Notate the requested action in the "Remarks Box" .
-
-
Attach Form 3465 to the request and route to Accounts Management.
-
Continue editing the return.
Request for Form 8109, Deposit Slips or Coupons Books. No No action needed. Request for forms or schedules. No If requesting current year forms: -
Prepare Form 4190, Order Form for Tax Forms and Publications.
-
Forward to National Distribution Center (NDC) for processing.
If requesting prior year forms:Form 433-B, Collection Information Statement for Businesses. Yes Route as follows:
Ogden - Route to Collections Mail Stop 5500.
Kansas City - Route to Mail Stop P4 5000.Form 433-D, Installment Agreement. Yes Route as follows:
Ogden - Route to Collections Mail Stop 5500.
Kansas City - Route to Mail Stop P4 5000.Form 2848, Power of Attorney and Declaration of Representative. Yes Route as follows:
Ogden - Route to Mail Stop 6737
Kansas City - Route to:
Internal Revenue Service
5333 Getwell Rd., Mail Stop 8423
Memphis, TN 38118Form 3949, Information Report Referral. Yes -
Route Form 3949 according to page 2 of Form 3949 to CI, Exam, Disclosure, etc. following local procedures.
-
Continue processing the return.
Form 3949-A, Information Referral. Yes Route as follows:
Ogden --
Route Form 3949-A to Receipt and Control.
-
Continue processing the return.
-
Route Form 3949-A to Ogden Service Center.
-
Continue processing the return.
Form 3520, Annual Return to Report Transactions With Foreign Trusts and Receipt of Certain Foreign Gifts, with original signature. Yes Route to Receipt and Control for rebatch or follow local procedures. See IRM 3.21.19.12.1 (1) a-c. for editing instructions when detaching a form. Edit an Action trail, including the date detached in MMDDYYYY format and what was detached. Also edit the name and TIN (SSN/EIN) from Page 3, line 6b, Form 3520-A if not present. Form 3520, Annual Return to Report Transactions With Foreign Trusts and Receipt of Certain Foreign Gifts, with a copied signature. No Leave attached. Form 3520-A, Annual Return of Foreign Trust With a U.S. Owner, with original signature. Yes Route to Receipt and Control for rebatch. See IRM 3.21.19.12.1 (1) a-c for editing instructions when detaching a form. Edit an Action trail, including the date detached in MMDDYYYY format and what was detached. Also edit the name and TIN (SSN/EIN) from line 1b, Form 3520 if not present. Photocopy the Form 3520-A marking all the pages Copy - Do Not Process and attach to the Form 3520. Form 3520-A, Annual Return of Foreign Trust With a U.S. Owner, complete return with copied signature, with or without the substitute box marked. Yes Route to Receipt and Control for rebatch. See IRM 3.21.19.12.1 (1) a-c for editing instructions when detaching a form. Edit an Action trail, including the date detached in MMDDYYYY format and what was detached. Also edit the name and TIN (SSN/EIN) from line 1b, Form 3520 if not present. Photocopy the Form 3520-A marking all the pages Copy - Do Not Process and attach to the Form 3520. Form 3520-A, Annual Return of Foreign Trust With a U.S. Owner, only pages 3, 4 or 5 (2017 and prior pages 3 and 4) to support lines marked on the Form 3520. No Leave attached. Form 4970, Tax on Accumulation Distribution of Trusts. No Leave attached. Form 5471, Information Return of U.S. Persons with Respect to Certain foreign Corporation, or Form 5472, Information Return of a Foreign Owned Corporation. Yes Route to Receipt and Control for rebatch. Form 5495, Request for Discharge from Personal Liability Under Internal Revenue Code Section 2204 or 6905. No Leave attached. Form 7004, Application for Automatic Extension of Time To ob体育 Certain Business Income Tax, Information, and Other Returns. Yes/No If the extension is for a different period or different form, detach and route to Receipt and Control for re-batch. If the Form 7004 is a photocopy, do not detach. Form 8582, Passive Activity Loss Limitations. No Leave attached. Form 8809, Application for Extension of Time to ob体育 Information Returns. No Leave attached. Form 8821, Tax Information Authorization. Yes Route as follows:
Ogden - Route to Mail Stop 6737
Kansas City - Route to:
Internal Revenue Service
5333 Getwell Rd., Mail Stop 8423
Memphis, TN 38118Form 8822, Change of Address, or Form 8822-B, Change of Address - Business, is attached. Yes Route Form 8822 or Form 8822-B to Entity if any of the following apply: -
Mailing address information is different,
-
Location address is listed on Form 8822 or Form 8822-B, line 7,
-
An entry is on Form 8822-B, lines 8 or 9.
Form SS-4 Application for Employer Identification Number. Yes/No Loose/detached Form SS-4 are processed by EIN Operations in CAMC (Stop 532G). Form W-7, Application for IRS Individual Taxpayer Identification Number. Yes Transship to:
Internal Revenue Service
ITIN Operation, Stop 6052
3651 S. IH 35
Austin, TX 78741Section 108(i) Election. No Leave attached. Form 9465, Installment Agreement Request. Yes Route as follows:
Ogden - Route to Collections Mail Stop 5500.
Kansas City - Route to Mail Stop P4 5000.Form 14039-B, Business Identity Theft Affidavit. No If a specific function is indicated by the envelope address or an IRS CP notice or IRS letter, place the Form 14039-B on top and route Form 14039-B and the return to the specific function.
If Ogden or Kansas City receives a Form SS-4, Application for an Employer Identification Number and Form 14039-B, route the returns to:
Internal Revenue Service
Ogden BMF Entity
Mail Stop 6273
Ogden, UT 84201.
For the following returns:-
Loose Form 14039-B.
-
No correspondence attached (e.g., no IRS CP notice or IRS letter).
-
The envelope is not addressed to a specific function.
Place the Form 14039-B on top of the return and route to the local Image Control Team (ICT).
Ogden - Mail Stop 6552.
Kansas City - Mail Stop C1 6525.Form 14157, Complaint: Tax Return Preparer. Yes Route to:
Attn: Return Preparer Office
401 W. Peachtree Street NW
Mail Stop 421-D
Atlanta, Georgia 30308Statements: -
Foreign Nongrantor Trust Beneficiary Statement.
-
Foreign Grantor Trust Beneficiary Statement.
-
Foreign Grantor Trust Owner Statement.
-
Fideicomiso statements.
-
Attachment statement to support line entries.
No Leave attached. -
-
Use the following instructions when processing special or nonstandard returns for both Form 3520 and Form 3520-A.
-
A return is considered Amended based on the following:
-
The Amended box is marked
-
Words such as "Supplemental" , "Corrected" , or "Additional" are present
-
Any indication from the taxpayer that a previous return was filed
-
-
Examine the return for attachments.
-
Do not separate any related attachments submitted to explain the reason for the Amended Return. Management may use the information.
-
Detach any unrelated documents and route them to the correct function using Form 4227, Intra-SC Reject or Routing Slip, and edit the Action Trail on the return and the document detached.
-
-
If you receive an amended or corrected Form 3520 or Form 3520-A, do not edit Computer Condition Code (CCC) "G" or "U" on the return; Instead do the following:
-
Attach Form 4227 to the amended/corrected Form 3520 or Form 3520-A and write "Amended Return" in the remarks area.
-
Send to Ogden Accounts Management Campus (OAMC), BMF INT'L unit. In the remarks area, write "Amended Form 3520 or Form 3520-A" .
-
-
Follow the chart below when there is an indication of an amended Form 3520-A: (This does not apply to Form 3520):
If Then Compliance Services entered "TC 59X" or "ICS" on the return, Do not edit CCC "G" . Process the return as an original. Statute stamped the return "Delinquent Original Cleared for Processing" , Do not edit CCC "G" . Process the return as an original. Form 3893, Re-Entry Document Control, or Form 13596, Reprocessing Returns, is attached, Do not edit CCC "G" . See IRM 3.21.19.13.4.1, Form 3893 - Re-Entry Document Control. None of the above are present, See paragraph (3) above. -
The following data must be edited on all amended returns:
-
A return is normally delinquent if it is not received on or before the return due date. However, accept the return as timely filed ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ See IRM 3.21.19.16.1, Monthly Received Date Chart, IRM 3.10.72, Receiving, Extracting, and Sorting or IRM 3.10.73, Batching and Numbering.
-
Accept a return as timely filed if the return was mailed in time to reach the IRS through normal handling within the legal period but, through no fault of the taxpayer, it was not delivered.
-
Consider a return timely if both of the following conditions exist:
-
It appears that the Post Office might have sent it to another government agency in error.
-
The original envelope bears a timely postmark or a timely date stamp by that agency.
-
-
Consider a return timely if it is received or postmarked on the next workday when the last day for filing falls on a Saturday, Sunday, or legal holiday. The due date is extended to the next business day when the regular due date falls on a Saturday, Sunday, or legal holiday.
-
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≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ -
The due date for Form 3520 is the 15th day of the 4th month following the end of such person’s tax year for income tax purposes (4/15 for Form 1040).
-
If the filer is a U.S. citizen or resident alien who (i) lives outside of the United States and Puerto Rico and their place of business or post of duty is outside of the United States and Puerto Rico or (ii) is in the military or naval service on duty outside of the United States and Puerto Rico, the regular due date (without extensions) for tax year 2024 is June 16, 2025, (June 16, 2025 postmark is timely due to June 15, being a weekend.) provided the filer includes a statement on the Form 3520 showing the filer meets one of these conditions.
-
If the person responsible for filing a Form 3520 extends the due date on their income tax return (e.g. Form 1040 extension) then this also extends the Form 3520 due date but not more than the 15th day of the 10th month following the close of the responsible person’s taxable year. (Ex. If a calendar year filer gets an extension to file Form 1040, then they have until October 15th to file the Form 3520).
-
-
The due date for Form 3520-A is the 15th day of the 3rd month after the end of the foreign trust’s tax year (the trust can be a fiscal or calendar year filer). The U.S. owner can file an extension of time to file Form 3520-A with Form 7004.
-
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡" ≡
-
Edit CCC "R" if "Streamlined Foreign Offshore" or "Streamlined Domestic Offshore" is written across the top of Form 3520 or Form 3520-A and the Austin received date is present.
-
If the return (Form 3520 or Form 3520-A) is delinquent, check the return for an explanation of late filing. If the taxpayer attaches correspondence with a reasonable cause explanation for failure to file a timely return:
-
Do not detach the reasonable cause statement from the original return.
-
Prepare correspondence action sheet for IDRS Letter 1382C (use paragraphs "S, and 9" ). Attach a photocopy of Form 3520, Page 1 or Form 3520-A, Page 3. Follow local procedures to route to Letter Input Section. See IRM 3.21.19.12.1.
-
Continue processing Form 3520 or Form 3520-A. Do not attach the correspondence action sheet 1382C to the return, leave an action trail indicating the letter was prepared, (e.g., Letter 1382C MMDDYY).
-
-
Compliance functions (Collections and Examination) secure returns from the taxpayer and prepare returns if the taxpayer does not provide them.
-
Compliance notates:
-
Prepared tax returns with "6020(b)" or "SFR" (Substitute for Return).
-
Secured tax returns with "TC 59X" or "ICS" or "Process as Original" with a Form 13133, Expedite Processing Cycle, attached with the "Delinquent Return" box marked.
-
-
When the taxpayer doesn’t file a required return, IRC 6020(b) is the authority for the IRS to prepare the return.
-
These returns are identified by the notation: "PREPARED AND SIGNED UNDER THE AUTHORITY OF SECTION 6020(b) OF THE INTERNAL REVENUE CODE" which is located in the center bottom of Page 1 of the return.
-
Returns must have an IRS Received Date. If missing, follow the normal procedures for editing the IRS Received Date. See IRM 3.21.19.16, Received date.
-
Compliance Function representatives must sign returns. If not signed, route to Compliance using Form 4227, Intra-SC Reject or Routing Slip.
-
Edit CCC "4" . See IRM 3.21.19.14.13, CCC 4 - IRC 6020(b) Return and IRM 3.11.38 Return Due Dates.
-
Do not correspond with the taxpayer for unprocessable conditions. If the return is unprocessable, edit CCC "3" and continue processing.
-
Edit CCC "W" on Form 3520-A if the IRS Received Date is more than two years and nine months after the Return Due Date. Do not send Form 3520 or Form 3520-A to Statute Control. Do not edit CCC "W" on Form 3520.
-
-
These returns are identified by the notations: "TC 59X" or "ICS" .
-
Do Not edit CCC "G" on these returns.
-
Use 3653C Correspondence Action Sheet to correspond for conditions that are unprocessable (e.g., missing signatures, missing schedules, etc.).
-
Edit CCC "W" on Form 3520-A if the Received Date is more than two years and nine months after the Return Due Date. Do not edit CCC "W" on Form 3520. Do not send returns to Statute Control Unit.
-
-
These returns are identified by the notation: "SFR" or "SUBSTITUTE FOR RETURN" on Page 1.
-
Return must have an IRS Received Date. If no IRS Received Date is present, follow the normal procedures for editing the Received Date. See IRM 3.21.19.16.
-
Do not correspond with the taxpayer for unprocessable conditions. If the return is unprocessable, use No Reply procedures and edit CCC "3" and continue processing.
-
If Form 13133, Expedite Processing Cycle, is attached, edit the Computer Condition Codes that are marked on the form.
-
Edit CCC "W" on Form 3520-A if the Received Date is more than two years and nine months after the Return Due Date. Do not edit CCC "W" on Form 3520. Do Not send returns to Statute Control.
-
-
These returns are identified by the notation "Process as Original" on Page 1 of the return with a Form 13133, Expedite Processing Cycle, attached with the "Delinquent Return" box marked.
-
Do Not edit CCC "G" on these returns (Form 3520 or Form 3520-A returns).
-
Use 3653C Correspondence Action Sheet to correspond for conditions that are unprocessable (e.g., missing signatures, missing information, etc.).
-
Edit the Computer Condition Codes that are marked on Form 13133.
-
Edit CCC "W" on Form 3520-A if the Received Date is more than two years and nine months after the Return Due Date. Do not edit CCC "W" on Form 3520. Do not send returns to Statute Control Unit.
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-
Edit CCC "R" if "Streamlined Foreign Offshore" or "Streamlined Domestic Offshore" is written across the top of Form 3520 or Form 3520-A and the Austin received date is present.
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The presence of a Foreign Address for the filer allows the return due date to be extended by two months.
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Businesses use frivolous arguments for expressing dissatisfaction with the substance, form or administration of the tax laws by trying to illegally avoid or reduce tax liabilities. See Exhibit 3.21.19-5.
-
Review the return to decide whether it appears to be a frivolous return.
If Then The return meets any of the conditions shown as a frivolous return, (See Exhibit 3.21.19-5 ) if the return shows CCC "U" or shows an Action Code 331 or has a Form 4227 attached with the remarks, "Refer to Exam FRP for audit after processing," continue to next procedure. Remove return from the batch and place the return in the locally designated basket for Examination, Frivolous Return Program (FRP) for review. Examination has selected the return as frivolous, (e.g., indicated by CCC "U" or an Action Code 331) and a Form 4227 with the remarks, "Refer to Exam FRP for audit after processing," but sends the return for processing, Continue processing the return using procedures in IRM 3.21.19. However, do not circle or void the Action Code indicating a frivolous return. -
Do not consider the following returns as frivolous, unless there is other evidence of a frivolous argument:
-
Returns that have only zeros, blanks, or no entries.
-
Returns showing "None" , "Not Liable" , etc.
-
-
Reprocess a return posted to the wrong account or module to post it to the correct account module.
-
Each re-entry return must have a Form 3893, Re-Entry Document Control, or Form 13596, Reprocessing Returns, attached.
-
Form 3893 is used to reinput documents that have not posted to an account or module. If Form 3893 is attached see IRM 3.21.19.13.4.1 for instructions.
-
Form 13596 is used to reprocess documents to the correct account or module that had previously posted to the wrong account or module. If Form 13596 is attached see IRM 3.21.19.13.4.2 for instructions.
-
-
Always leave the Form 3893 or Form 13596 on the front of the return. It must remain as a permanent part of the document.
-
Examine Form 3893 to figure out the action needed to make the return processable. Determine if the return was edited according to current processing instructions.
-
If more information is needed to make the return processable, prepare 3653C Correspondence Action Sheet, or follow local correspondence procedures.
-
Enter CCC "U" on Form 3520, or enter Action Code 211 (domestic) or 215 (international) on Form 3520-A.
-
Attach the completed 3653C Correspondence Action Sheet and edit the rest of the return or follow local correspondence procedures.
-
-
Form 3893, Re-entry Document Control, is used to re-input a return that has not posted to an account or module.
-
If more than one return is in the batch and only the top Form 3893 has an entry in Box 1 (Alpha/Numeric block control no.), edit all returns using current processing instructions and keep all returns clipped together.
-
Circle the CCC "G" if present.
-
Do not edit CCC "G" on amended returns.
-
Do not send Letter 1382C, Penalty Removal Request Incomplete, if a request for reasonable cause is attached.
-
If the return is not edited according to current processing instructions, circle any Action Codes, Computer Condition Codes and any other edit marks that are no longer applicable. Re-edit according to current processing instructions.
-
If the return is edited according to current processing instruction, ensure that the information from Form 3893 is edited on the return.
Form 3893 Action Taken Box 14 (Remarks) Ensure that the information is edited to the return. Box 15 (Process as) -
Circle out any green rocker and edit marks that may indicate a receipt of remittance.
-
Do not change any tax due amounts.
-
-
Examine returns that have any color other than red editing in the tax data section to figure out if the corrections are the result of improper perfection or taxpayer error.
If Then Improper perfection, Edit the same correction in red/green (per local procedure) to the correct area. Taxpayer error, Leave the entries as shown on the document. -
An IRS Received Date must be present on all re-input returns:
If Then IRS Received Date is not present, Edit an IRS Received Date (See IRM 3.21.19.16). Multiple IRS Received Dates are present, Circle out all but the earliest date. -
When more information is still needed to make the return processable, prepare 3653C Correspondence Action Sheet or Form 4227, Intra-SC Reject or Routing Slip, for the proper action (e.g., correspondence, research, etc.).
-
When perfection is not possible, edit CCC "U " (Form 3520) or Action Code 640 (Form 3520-A) and attach Form 4227 noting, "PERFECTION NOT POSSIBLE" and return to initiator.
-
Form 13596, Reprocessing Returns, is used to reprocess a return to the correct account or module that had previously posted to the wrong account or module.
-
Circle CCC "G" if present.
-
Do not edit CCC "G" on amended returns.
-
Do not send Letter 1382C if a request for reasonable cause is attached.
-
If the return is not edited according to current processing instructions, circle any Action Codes, Computer Condition Codes and any other edit marks that are no longer applicable. Re-edit according to current processing instructions.
-
If the return is edited according to current processing instructions, ensure that the information from Form 13596 is edited on the return.
Form 13596 Action Taken TIN correction Edit correct TIN on return. Tax Period correction Edit correct Tax Period ending on return. -
Examine returns that have any color other than red editing in the tax data section to figure out if the corrections are the result of improper perfection or taxpayer error.
If Then Improper perfection, Edit the same correction in red/green (per local procedure) to the correct area. Taxpayer error, Leave the entries as shown on the document. -
An IRS Received Date must be present on all reprocessed returns:
If Then IRS Received Date is not present, Edit an IRS Received Date per IRM 3.21.19.16. Multiple received dates are present, Circle out all but the earliest date received by the IRS. -
Circle out the green rocker or green check and edit marks that may indicate a receipt of remittance.
-
Any return with a Received Date that is two years and nine months or more after the Return Due Date is a potential statute control return.
-
Form 3520 and Form 3520-A are information returns and do not require statute clearance. Edit as follows:
-
Form 3520 with a received date that is more than two years and nine months after the Return Due Date, continue processing. Do not route to Statute Control Unit, and do not edit CCC "W" .
-
Form 3520-A with a received date that is more than two years and nine months after the Return Due Date, edit CCC "W" and continue processing. Do not route to Statute Control Unit.
-
-
Computer Condition Codes (CCC) are used to identify a special condition or computation for the computer. Edit the needed CCC’s in the order in which they are found.
-
On Form 3520, edit the "CCC" at the end of Line A on Page 1, to the right of the Amended return checkbox. See Exhibit 3.21.19-1
-
Only the following entries are valid for CCCs on Form 3520: "C" , "F" , "G" , "I" , "N" , "R" , "U" , "3" , "4" , "5" , and blank.
-
-
For the Form 3520-A, edit the CCC to the right of the last line of Line 2. See Exhibit 3.21.19-4.
-
Only the following characters are valid for Form 3520-A: "C" , E, "F" , "G" "I" , "N" "R" , "S" , "W" , "Y" "3" , "4" , and blank.
-
-
Edit CCC "C" only when instructed, after the taxpayer does not reply to IRS-generated correspondence.
-
For Form 3520-A. Edit CCC "E" When the "Extension filed" checkbox is marked.
-
Edit CCC "F" when:
-
The "Final return" checkbox is marked, or
-
There is a clear indication on the return itself or on an attachment that returns will not be required to be filed for future years.
-
-
CCC "G" indicates an Amended Return.
-
CCC "3" and CCC "U" are the only Computer Condition Codes valid with CCC "G" .
-
See IRM 3.21.19.13.1.
-
Edit CCC "I" (letter i) when the "Initial return" or "Initial return (extension filed)" checkbox is marked.
-
For Form 3520:
-
The return or attachments indicate "INITIAL" , "FIRST RETURN" or "FIRST TIME FILER," etc.
-
Fully code Form 3520, remove the return from the batch, and route to Entity.
-
If there are indications that the return has already been sent to Entity, continue processing the return.
-
-
For Form 3520-A:
-
The return or attachments indicate "INITIAL" , "FIRST RETURN" or "FIRST TIME FILER," etc.
-
Remove the return from the batch. Completely edit the Form 3520-A and route to Entity to have filing requirements set.
-
If there are indications that the return has already been sent to Entity, continue processing the return.
-
-
CCC "N" is used to bypass the EIN requirement when the EIN is missing, incomplete, has all the same numeric values; (e.g., all 9’s or zeros). If these conditions are present, route to Entity.
-
CCC "N" will only be edited if instructed.
-
See IRM 3.21.19.13.2 for more conditions for editing CCC R.
-
Edit CCC "R" if "Streamlined Foreign Offshore" or "Streamlined Domestic Offshore" is written across the top of Form 3520 or Form 3520-A and the Austin received date is present.
-
Edit CCC "R" when the received date is prior to 01/01/2018.
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≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡" ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡
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For Form 3520-A only. Edit CCC "S" when the "Substitute Form 3520-A" checkbox is marked.
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Edit CCC "U" to reject unprocessable returns, Form 3520 only. See IRM 3.21.19.10, Unprocessable Conditions.
-
Do not edit CCC "U" on amended Form 3520 returns. See IRM 3.21.19.13.1.
-
Edit CCC "W" on Form 3520-A when the return is received more than two years and nine months after the return due date. Form 3520-A is an information return and does not require statute clearance.
-
Accept the return as submitted (e.g., short period return).
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CCC "Y" is edited for Change of Accounting Period, Form 3520-A only. Enter only for short period returns due to change of account period (not due to initial or final filing).
-
Edit the CCC "Y" when the W&I Submission Processing Liaison for TAS issues OAR, or walks a return through Code & Edit for processing.
-
Edit CCC "3" (No Reply to Correspondence) to bypass validation of the "CRD" (Correspondence Received Date) when the taxpayer does not reply to IRS-generated correspondence.
-
For more information, see IRM 3.21.19.11 and IRM 3.21.19.16.
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All returns must have a Tax Period indicating the year and month the tax year ended.
-
Edit the Tax Period on all Form 3520 and Form 3520-A returns in YYYYMM format in the margin to the right of the form title. The Tax Period will need to also be edited on current calendar year returns. If the tax period is prior to 199812 for Form 3520, see IRM 3.21.19.17.1, or prior to 200012 for Form 3520-A, see IRM 3.21.19.33.1 for processing instructions.
-
In the absence of an affirmative indication, the tax period, by "default" is the calendar year printed on the return.
If Then The return is for the current processing year No editing is required. The return is for a prior year Edit the Tax Period in YYYYMM format. The taxpayer has notated a Tax Period other than the current processing year on the return Edit the Tax Period in YYYYMM format based on the taxpayer’s indication. The Tax Period is missing, incomplete or illegible -
Review the return or attachments for the correct period.
-
If found, edit the Tax Period to the right below the form name.
-
If unable to figure out the Tax Period after researching, edit the return for the year currently being processed.
-
-
A Tax Period will end on the last day of a month except as otherwise specified below.
-
Tax periods reported under the 52-53 week rule will not end more than six days before or three days after the end of a month.
If Then The tax period ending date is not more than three days after the beginning of the month Edit the previous month. The tax period ending date is in the middle of the month Edit the month shown. See Figure 3.21.19-2 The tax period ending date is not more than six days before the end of the month Edit the month shown. See Figure 3.21.19-2
-
A "FINAL" short-period return ends on the date the foreign trust was liquidated or distributed all of its assets.
-
This may be any day of the month.
-
Use the numeric designation of the month that the taxpayer has designated as final.
If, however, the taxpayer did not specify a month ending date, then edit "12" as the calendar month for the tax period. -
Edit CCC "F" on the return.
-
-
Use the numeric designation for the calendar month that precedes the received date of the return if a calendar year return is received before the end of the current processing year and the trust indicates that the return is a final return but does not specify a month ending date.
-
For fiscal year returns, edit the Tax Period's month to one month prior to the Received Date when the Tax Period is the same month and year or later than the Received Date.
-
Form 3520 or Form 3520-A with a tax period 202512 that is filed before January 1, 2026 is considered early-filed.
-
Early-filed returns must be held for processing until January 2025.
-
Edit CCC "U" for Form 3520 and edit Action Code "480" for Form 3520-A. Route to Rejects using Form 4227 to hold for processing.
-
A fiscal year is twelve full months ending on the last day of any month other than December.
-
Edit the tax period on a fiscal year return in the YYYYMM format to indicate the year and month the tax period ended.
-
The date a document is received in the Campus or IRS Office is the date stamped as the "IRS Received Date" .
-
All Form 3520 and Form 3520-A returns require an IRS Received Date.
-
Edit CCC "R" on all returns with a received date prior to 01012018.
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≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡" ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡≡ ≡ ≡
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The IRS Received Date may or may not be stamped on the face of the return.
-
A valid IRS Received Date Stamp consists of the following:
-
The word "Received"
-
Month (alpha or numeric)
-
Day (numeric 01-31)
-
Year (numeric) - four digits
-
"Area Office" , Campus, "Field Office" , "Taxpayer Assistance Center" (TAC) plus the city, location or a functional area within one of these sites (e.g., Compliance Services Collection Operations (CSCO), Examination, Image Control Team (ICT), Correspondence Imaging Inventory (CII), Accounts Management (AM), etc.)
Caution:
Not all IRS offices are designated places for filing, and not all IRS employees are authorized to accept a tax return for processing. If a return has a received date stamp from other than a Taxpayer Assistance Center (TAC), Lockbox, or IRS campus (Compliance, Accounts Management (AM) or Submission Processing (SP)), circle out the invalid received date and edit the correct received date according to instructions below. For example, returns received by Taxpayer Advocate Service (TAS) or the IRS Office of Chief Counsel are not properly filed and a received date by that office is not the IRS Received Date.
-
-
If the IRS Received Date stamp is not present or the date is illegible or invalid, edit the IRS Received Date in MMDDYYYY format according to the following priority:
Reminder:
For Form 3520 Only -- Edit the date or postmark date in the space at the end of the 1st checkbox.
For Form 3520-A Only -- Edit the date in the middle of Page 1, before Line 3a.Note:
When editing prior year returns carried over from the previous filing season and there is NO received date stamp and NO envelope attached, edit a timely received date. Also use other information on the return and attachments to make a judgement on a correct received date.
-
The earliest legible Postmark Date (U.S. Postal Service, foreign postmark or Private Delivery Service) on the envelope. Rules for using the U.S. Postal Service Postmark (USPS), foreign postmark date, or Private Delivery Service are as follows:
If Then An envelope is not attached, Use the postmark date stamped on the face of the return. A document was returned for insufficient postage, Use the postmark date that coincides with the correct delivery of the return. The postmark is missing and the envelope is certified, Look for the USPS.com Track & Confirm record that has been attached to the return (should be before the envelope). Use the Acceptance date on the record to figure out timeliness and follow normal editing procedures. An envelope has a USPS and private metered postmark, Use the USPS postmark. An envelope has a foreign and private metered postmark, Use the foreign postmark. An envelope has two private metered postmarks, Use the latest private metered postmark. An envelope has only one private metered postmark, Use the private metered postmark. -
Service Center Automated Mail Processing System (SCAMPS) digit date.
-
Revenue Officer's signature date.
-
Signature date (only if within current year).
-
Julian control date minus 10 days.
-
Current date minus 10 days.
-
-
Edit the Received Date as follows:
If Then A timely IRS Received Date is the only received date stamped on the return, No editing is required. Two or more dates stamped on the return. -
Use the earliest IRS Received Date stamped on the return.
-
Circle out all other dates. (handwritten or stamped) not needed for transcription.
A Federal return is addressed to the IRS but delivered to a state agency, Use the postmark date as the IRS Received Date. A Federal return is addressed to a state agency, Use the IRS Received Date stamp as the IRS Received Date. The only Received Date on the return is a TAS or Chief Counsel received date, Circle out the TAS or Chief Counsel received date and edit the IRS Received Date according to instructions. -
-
If Form 3520 or Form 3520-A with a current year tax period is received prior to January 1 of the current processing year:
-
Edit the first day after the end of the tax period as the received date. For example, if the actual received date is "12122024" for a Tax Year 2024 return, enter "01012025" .
-
If present, circle out the stamped Received Date on the return.
-
-
No editing is required if Form 3520 and Form 3520-A is received after January 1 and the received date is stamped.
-
If a return has been faxed to another area of the IRS and then sent to Submission Processing for processing, do not edit the EEFax Date as the Received Date. Edit a Received Date according to normal procedures.
-
The tables below provide monthly return due date information for Form 3520 and Form 3520-A:
Form 3520
Ending Date Due Date Weekends and Holidays considered Delinquent Extended Due Date Weekends and Holidays considered 12-31-2024 04-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ 10-15-2025 01-31-2025 05-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 11-17-2025 02-28-2025 06-16-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 12-15-2025 03-31-2025 07-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 01-15-2026 04-30-2025 08-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 02-17-2026 05-31-2025 09-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ 03-16-2026 06-30-2025 10-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 04-15-2026 07-31-2025 11-17-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 05-15-2026 08-31-2025 12-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 06-15-2026 09-30-2025 01-15-2026 ≡ ≡ ≡ ≡ ≡ ≡ 07-15-2026 10-31-2025 02-17-2026 ≡ ≡ ≡ ≡ ≡ ≡ 08-17-2026 11-30-2025 03-16-2026 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 09-15-2026 Form 3520-A
Ending Date Due Date Weekends and Holidays considered Delinquent Extended Due Date Weekends and Holidays considered 12-31-2024 03-17-2025 ≡ ≡ ≡ ≡ ≡ ≡ 09-15-2025 01-31-2025 04-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 10-15-2025 02-28-2025 05-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ 11-17-2025 03-31-2025 06-16-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 12-15-2025 04-30-2025 07-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 01-15-2026 05-31-2025 08-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 02-17-2026 06-30-2025 09-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 03-16-2026 07-31-2025 10-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 04-15-2026 08-31-2025 11-17-2025 ≡ ≡ ≡ ≡ ≡ ≡ 05-15-2026 09-30-2025 12-15-2025 ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ 06-15-2026 10-31-2025 01-15-2026 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 07-15-2026 11-30-2025 02-17-2026 ≡ ≡ ≡ ≡ ≡ ≡ ≡ 08-17-2026
-
Form 3520 is processed at the Ogden Submission Processing Campus (OSPC) under Program Code 12310 with the following Master ob体育 Tax (MFT) Code and Document Locator Number (DLN) make-up:
-
MFT Code 68
-
ob体育 Location Code 60
-
Tax Class 3
-
Doc. Code 83
-
-
Form 3520 is filed annually and can be filed with an SSN, ITIN, or EIN. Line 2b must be an EIN (except for instances of a onetime disclosure of a gift).
-
Form 3520 is a "Non-Remittance" return.
-
Form 3520 received and missing page 1, dummy page 1 from attachments if possible.
-
An extension (Form 4868) to file the U.S. taxpayer's annual tax return is also an extension for the filing of Form 3520.
-
The instructions in the following sections are for processing Tax Years 2020 to current year. To process 2019 and prior years, refer to the Prior Year Section in this IRM and refer to Job Aid number 6808-001 for renumbering instructions.
-
Reject any Form 3520 filed for tax period ending December 31, 1997 and prior.
-
Prepare Form 3210, Document Transmittal, and write "ALPHA" in the remarks section of the transmittal. Address the transmittal to "Cycle Control M/S 6725" . Refer to Document 12990, IRS Records Control Schedules (RCS) 29, Item 91 for the National Archives and Records Administration (NARA) approved Form 3210, Document Transmittal retention and disposition requirement.
-
Attach Form 4227 with explanation "199712 return or prior" to the face of the document and write the same explanation on the first line of Form 3210. Refer to Document 12990, IRS Records Control Schedules (RCS) 29, Item 91 for the National Archives and Records Administration (NARA) approved Form 3210, Document Transmittal retention and disposition requirement.
-
-
Type of return filer must be present.
-
Valid characters are "I" , "P" , "C" , "T" and "E" .
-
Edit in the margin to the right of the checkboxes following the instruction "Check the box that applies to the U.S. person filing return" as follows:
Note:
If the Executor checkbox (Page 1 Line B) is marked, lines 4a - 4f must be completed. See IRM 3.21.19.23
If Then "Individual" checkbox is marked Edit "I" . "Partnership" checkbox is marked Edit "P" . "Corporation" checkbox is marked Edit "C" . "Trust" checkbox is marked Edit "T" . "Executor" checkbox is marked Edit "E" . Multiple boxes are marked or if none of the boxes are marked Edit "I" as the default.
-
An entry must be present in at least one of the four checkboxes.
-
Valid characters are "1" or blank.
-
Edit a "1" to the left of the checkbox marked.
-
Entries may be present in more than one of the checkboxes but cannot exceed 4.
-
If multiple checkboxes are marked, edit a "1" next to each checkbox marked.
-
A filer must complete specific sections of Form 3520 based on the checkboxes designated immediately above Line 1a of Page 1 of Form 3520.
If Then Checkbox 1 (U.S. transferor) is marked Part I must be completed. Checkbox 2 (U.S. owner) is marked Part II must be completed. Checkbox 3 (U.S. beneficiary) is marked Part III must be completed. Checkbox 4 (U.S. person who received gift) is marked Part IV must be completed. -
If the checkbox marked by the filer does not correspond with the part of Form 3520 that must be completed, then circle out the marked checkbox and edit a "1" to the left of the correct checkbox as it relates to the corresponding completed part of Form 3520 containing entries.
-
If none of the checkboxes are marked, edit based on the sections or parts completed by the filer.
If Then The filer provided entries in Part I Edit a "1" to the left of the first checkbox (U.S. transferor). The filer provided entries in Part II Edit a "1" to the left of the second checkbox (U.S. owner). The filer provided entries in Part III Edit a "1" to the left of the third checkbox (U.S. beneficiary). The filer provided entries in Part IV Edit a "1" to the left of the fourth checkbox (U.S. person who received gift). Pages 2-6 are blank Correspond for a completed return. Use 3653C CAS Line 8 and Edit CCC U. Address the letter to the foreign trust filer whose name and address is on Lines 1a thru 1h on Page 1.
-
The entity of a tax return identifies the taxpayer on the Business Master ob体育. The entity area of the return has the following:
-
Employer Identification Number (EIN)
-
Name
-
"In-care-of" name
-
Address
Note:
If a blank form is received with no entity information on it, follow your classified waste procedures. Classified waste is documentation containing taxpayer entity or account information that is not part of the case and is not needed for audit trail purposes. Refer to IRM 21.5.1, General Adjustments for guidance on handling classified waste to prevent inadvertent/unauthorized destruction of records.
-
-
Edit Lines 1a through 1h using the following procedures.
-
For filers other than individuals, the name control consists of the first four characters of the filer's (corporation, partnership, trust, etc.) name. Refer to the Name Control Job Aid for more information: Document 7071 (IMF) or Document 7071A (BMF) for name control reference guide.
-
Valid characters are:
-
Alpha (A-Z),
-
Numeric (0-9),
-
The ampersand (&), and
-
The hyphen (-).
-
Blanks are valid only at the end of the name control.
-
-
Do not include "THE" in the name control when "THE" is followed by more than one word.
-
For individuals, the name control consists of the first four letters of the filer’s LAST name.
-
Only Underline the name control on Line 1a. See Figure 3.21.19-3
-
If the name has been changed so substantially as to indicate the probability of a new entity (e.g., individual to partnership, or partnership to corporation), but the TIN has not been changed:
-
Treat the return as unprocessable; and
-
Route the return to the Entity Section.
-
-
If the name has not been changed so substantially as to indicate the probability of a new entity (such as a minor spelling change or changes to other than the first name line), follow local procedures:
-
If the change is minor to the first name line; underline the name control and edit TC 013 in the upper left margin of the return.
-
If the change involves revision to or addition of an "in-care-of" name; edit TC 013 in the upper left margin of the return.
-
-
Verify that the "in-care-of" name is located above the street address.
-
Arrow up the "in-care-of" name, if located below the address.
-
A change to the "in-care-of" name can be figured out by the following:
Example:
The taxpayer crossed out the original "in-care-of" name and added the new name or has entered a new "in-care-of" name in brackets.
If Then The "in-care-of" name is located on the street address line preceding the street address, No editing is required. The "in-care-of" name is located below the street address line, Arrow the "in-care-of" name above the street address. The "in-care-of" name is shown on an attachment, Edit the "in-care-of" name above the street address beginning with the "%" or the "c/o" in the first position. An "in-care-of" name is changed but there is no indication of an address change, If the "%" is not present, then edit the "%" (percent sign) or "c/o" to the left of the "in-care-of" name in the first position followed by the correct name. An "in-care-of" name is present, and an indication of an address change is shown, -
If the "%" is not present, then edit the "%" (percent sign) or "c/o" to the left of the "in-care-of" name in the first position followed by the correct name.
-
Correct the address.
There is no indication that the "in-care-of" name is changed, If the "%" is not present, then edit the "%" (percent sign) or "c/o" to the left of the "in-care-of" name (in the first position followed by the correct name). -
-
A nine-digit taxpayer identification number (TIN) must be included on Line 1b of Form 3520 and Form 3520-A, page 3 Line 6b submitted for processing.
-
The TIN will be one of the following:
-
An employer identification number (EIN) (entered in NN-NNNNNNN format),
-
A social security number (SSN) (entered in NNN-NN-NNNN format), or,
-
In very rare circumstances, an individual taxpayer identification number (ITIN) (entered in 9NN-NN-NNNN format).
-
-
Circle out an invalid or illegible TIN and edit the correct number, if available, to the left of the filer's entry. Entry is considered invalid if:
-
Fewer than nine digits
-
Contains nine repeating digits (999-99-9999, 888-88-8888, etc.)
-
Contains any alpha characters.
Caution:
Line 1b Form 3520 Only - Fully code Form 3520 and route all "Initial returns" with an SSN or ITIN to BMF Entity Control so they can establish the Entity with a TC 000 on the BMF. If Line 1b (Form 3520) and/or Line 1b (Form 3520-A) are blank or invalid, route to BMF Entity Control. See Figure 3.21.19-4.
-
-
Determine the TIN as follows for required TIN fields on Form 3520 and Form 3520-A:
If And Then Multiple TINs are present -
Circle out all but the first TIN
The TIN has any of the following conditions and cannot be figured out from attachments and/or schedules: -
Illegible
-
Missing/Blank
-
Other than nine digits
-
Contains any alpha characters
-
Contains nine repeating digits (999-99-9999, 888-88-8888)
The return is unnumbered -
If found on attachment, edit to the proper location
-
For Form 3520 Line 1b, send to Entity Control for research
-
For Form 3520-A page 3 Line 6b, send to Entity Control for research
The TIN has any of the following conditions and cannot be figured out from attachments and/or schedules: -
Illegible
-
Missing/Blank
-
Other than nine digits
-
Contains nine repeating digits (999-99-9999, 888-88-8888)
The return is numbered -
If found on attachment, edit to the proper location
-
For Form 3520 Line 1b, send to Entity Control for research
-
For Form 3520-A page 3 line 6b, send to Entity Control for research
"Pending" , or "Applied for" , etc., is indicated in the TIN area The return is numbered or unnumbered -
Route to Entity for research or assignment
-
-
Be sure to edit the correct TIN Type indicator after each TIN. See IRM 3.21.19.20.4.
-
The filer's TIN type must be edited if the filer's TIN is an SSN or ITIN.
-
Valid characters are "0" (zero) and "blank" .
If Then The TIN entered on Line 1b is an EIN (NN-NNNNNNN) or unformatted No editing is required. If nine digits are in SSN or ITIN format (NNN-NN-NNNN) Edit a "0" zero. See Job Aid 6808-001 for editing locations.
-
The street address must be present. The street address can be found on Line 1c.
-
Perfection of the address is necessary when the mailing address (Street or P.O. Box) is not easily identified.
-
A business may have two addresses. One is the mailing address and the other is the location address or physical location of the business.
-
Both domestic (U.S.) and foreign addresses will include:
-
The street number.
-
The street name.
-
Any correct room or suite designation (e.g., "Suite 2000" ).
-
The City, State, and ZIP Code (for domestic addresses).
-
The foreign city, postal code and country (for foreign addresses).
-
-
If two addresses are shown, underline the mailing address (second street address).
-
If both a P.O. Box and a street address are shown, see IRM 3.21.19.20.5.3, Editing TC 014 - Address Changes.
-
If necessary, abbreviate the street address.
-
When editing either the mailing or location address information, remember the following guidelines:
-
Ensure that a house or building number is present. Do not accept a building name in place of the numeric designation. Research for the correct address.
-
Always input the suite, apartment number, room number, etc., at the end of the street address line.
-
Always input the street suffix, such as street, drive, lane, terrace, etc., if present. See Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries, for correct abbreviations.
-
Always include the directional information, such as North, South, East, West, etc., if present.
-
If no street address or P.O. Box is provided by the taxpayer, research IDRS before editing the word "Local" on the street address line.
-
-
The U.S. Postal Service established new address requirements for Army Post Office (APO), Diplomatic Post Office (DPO) and Fleet Post Office (FPO) addresses. If the old address appears, convert to the new state code abbreviation based on the ZIP Code (e.g., APO New York, NY 091XX would be converted to APO AE 091XX). APO/DPO/FPO addresses are considered domestic addresses. Refer to conversion chart below:
ZIP Code Address Country APO/DPO/FPO Address 34000-34049 APO Americas APO AA [ZIP Code] 34050-34099 FPO Americas FPO AA [ZIP Code] 340XX-340XX DPO Americas DPO AA [ZIP Code] 090XX-094XX
096XX-098XXAPO Europe APO AE [ZIP Code] 095XX FPO Europe FPO AE [ZIP Code] 090XX-098XX DPO Europe DPO AE [ZIP Code] 962XX-965XX
98700-98759APO Pacific APO AP [ZIP Code] 966XX and
98760-98799FPO Pacific FPO AP [ZIP Code] 962XX-966XX DPO Pacific DPO AP [ZIP Code]
-
Edit U.S. territories addresses in the same manner as domestic addresses. Returns with address changes in the following U.S. territories can be input with the return:
-
American Samoa
-
Commonwealth of the Federated States of Micronesia
-
Guam
-
Marshall Islands
-
Commonwealth of the Northern Mariana Islands
-
Palau Islands
-
Commonwealth of Puerto Rico
-
U.S. Virgin Islands
-
-
Returns with addresses in U.S. territories or freely associated states are considered to be a foreign address for processing purposes but are edited in the same way as domestic addresses.
-
A two-character alpha state code must be edited on Form 3520, Line 1f for the jurisdiction name. See the table below.
-
A ZIP code must be present. Edit the correct ZIP code if one is not provided. See Document 7475 and Exhibit 3.21.19-2.
-
-
Editing a U.S. territories and freely associated states country code on a non-mailing address line is required on Form 3520 or Form 3520-A. This does not include Line 1h, Page 1 of Form 3520 or Line 1g, Page 1 of Form 3520-A. For example, edit a U.S. territories and freely associated states country code on lines 2h or 3g of Form 3520, Page 1, or any other transcribed country lines on pages 2 to 6 (e.g., line 6a, 6b, 21a, 21b, etc.) on Form 3520. Use the table below to select the correct U.S. territories and freely associated states country code.
Note:
U.S. territories and freely associated states country codes must be edited in the same format as other country codes, (//$).
U.S. Territories and Freely Associated States State Code Country Code American Samoa AS AQ Federated States of Micronesia FM FM Guam GU GQ Marshall Islands MH RM Commonwealth of the Northern Mariana Islands MP CQ Palau Islands PW PS Commonwealth of Puerto Rico PR RQ Virgin Islands (U.S.) VI VQ
-
Edit TC 014 in the upper left margin of the return to indicate an address change request.
-
Do not perfect the address unless the street address is not easily identified for returns that require no other perfection.
-
Perfect and input the address (via IDRS) in the following instances:
If Then Both a P.O. Box and a street address are shown: -
Underline the P.O. Box, City, State, and ZIP code, and edit TC 014 in the upper left margin of the form.
-
Pull the return for research/input of TC 014 by the Code and Edit Research Clerk.
Two street addresses are shown The street address has been crossed out by the filer and a P.O. Box added Edit TC 014 in the upper left margin; and remove from the batch so TC 014 can be input. -
-
Always circle out the "in-care-of" (%) symbol if it is shown with an address.
-
If the filer clearly says on an attachment that the address has been changed, edit out the old address, and enter the new address in the entity portion of the return.
-
If the ZIP Code is missing,
-
Check the attachments, and perfect in the correct area.
-
If not found on attachments, follow local Campus procedures.
-
-
If abbreviating the street address, see Document 7475 for correct abbreviation.
-
A foreign (international) address is any address that is not in the 50 states, the District of Columbia or any U.S. Territory. See IRM 3.21.19.20.6, U.S. Territories.
-
Returns with Army Post Office (APO)/ Diplomatic Post Office (DPO)/Fleet Post Office (FPO) addresses are considered domestic addresses. See IRM 3.21.19.20.5.1, APO/DPO/FPO Address.
-
Route returns with a foreign address to Ogden Submission Processing Center (OSPC) for processing. Prepare Letter 86C to inform the taxpayer that the return has been sent to OSPC.
-
All other foreign addresses are edited the same as a domestic address with the following exceptions:
-
The foreign country must be the last entry in the address.
-
Circle out the foreign country and edit the two-letter country code preceded by a "/" and followed by "/$" as the last entry in the address.
-
If the foreign address is from Australia, Brazil, Canada, Cuba, Italy, Mexico or The Netherlands, check if the address has a province, state or territory name. See IRM 3.21.19.20.6, Foreign Address - Canada Only, for procedures for editing the country code for returns with a Canadian address.
If Then A province, state or territory name is present, -
Circle out the province, state or territory name.
-
Edit the correct abbreviation. See Job Aid 2324-002 Coding and Editing BMF Tax Returns, Foreign Addresses.
A province, state or territory name is not present, Continue editing the return. Province, state or territory is shown in abbreviated format, Continue editing the return. -
-
A ZIP Code is not required on a foreign address. Foreign addresses use a postal code that is entered before the foreign country and is part of the address.
-
-
In an effort to help Compliance with workload assignment, returns filed with an address in Canada will be edited using a unique country code based on the province. Use the country codes in Figure 3.21.19-7 to edit a Canadian address on Form 3520 Line 1h only, and Form 3520-A, Line 1h only. All other address lines, edit /CA/$ for Canada. See Figure 3.21.19-7 for an example of editing Canadian addresses.
If Then The foreign address has a Canadian province/territory name or abbreviation shown in the table below, -
See the table in Figure 3.21.19-7 below to ensure the correct Canadian Province/Territory abbreviation is present or edited to the return.
-
Circle the country name.
-
Edit the correct country code based on the province/territory preceded by a "/" and followed by a "/$" as the last entry in the address.
The foreign address does not contain a Canadian province/territory name or abbreviation shown in the table below, -
Circle the country name.
-
Edit the country code "/CA/$" as the last entry in the address.
Figure 3.21.19-7
Canadian Province Province Code Country Code Postal Codes begin with Alberta AB XA T British Columbia BC XB V Manitoba MB XM R New Brunswick NB XN E Newfoundland and Labrador NL XL A Northwest Territories NT XT X Nova Scotia NS XS B Nunavut NU XV X Ontario ON XO K, L, M, N, P Prince Edward Island PE XP C Quebec QC XQ G, H, J Saskatchewan SK XW S Yukon YT XY Y -
-
The rest of the foreign address is edited using procedures in IRM 3.21.19.20.6.
-
When a foreign address change is indicated, edit TC 014 in the upper right margin of the return. Edit the changed information, plus any unchanged information to make a complete address. Remove from batch so TC 014 can be input.
-
When a foreign address includes a postal (foreign zip) code, edit in accordance with Document 2324-002 Job Aid. See Figure 3.21.19-8a.
-
When a foreign address is present, a Country Code must be edited on Line 1h using the Country Name entered on Line 1h. See Section 5 of Document 7475, State and Address Abbreviations, Major City Codes (MCCs), ZIP Codes and Countries.
-
The spouse’s TIN may or may not be present.
-
An entry will generally be present in this field if the filer files a joint return with the spouse. However, if Line 1d is blank, do not route to entity or correspond for the TIN.
-
Circle out the spouse’s TIN if it is incomplete, illegible or invalid.
-
The TIN Type must be edited if the spouse's TIN entered on Line 1d is an SSN (or an ITIN).
-
If an SSN (or an ITIN) is present in line 1d, edit "0" as the TIN Type immediately to the right of the spouse’s SSN entered in box 1d.
-
The city must be present for both domestic and foreign addresses.
-
The valid characters are, alpha (A-Z), and blank.
-
Research the ZIP code directory to figure out the city and/or state if:
-
The address is a U.S. address.
-
The city and/or state is missing or incomplete.
-
The ZIP code is present.
-
-
If the city and/or state cannot be figured out from the ZIP code or other available information (e.g., envelope, if attached), edit the filer's address to the foreign trust address lines (Form 3520 only).
-
If the city listed is a major U.S. city, it must be followed by the ZIP code.
-
If the address is a foreign address which includes a Province designation,
-
Circle out the name of the province
-
Edit the province abbreviation
-
A province abbreviation must be present for Canadian addresses. See Figure 3.21.19-7
-
-
The ZIP Code must be present for addresses in the U.S., APO/DPO/FPO and U.S. Territory.
-
Only numeric characters (0-9) and blank are valid.
-
The U.S. ZIP Code must contain at least five and may contain up to twelve characters.
-
If the address is a U.S. address and the ZIP Code is missing or incomplete,
-
Research the ZIP Code Directory.
-
Edit the correct ZIP Code.
-
-
If the address is located in a major city and the ZIP Code is missing or incorrect, perfect the ZIP Code from the ZIP Code chart. See Document 7475.
-
If the address is a foreign address, edit in accordance to the Foreign Address Job Aid (2324–002).
-
Australian addresses must include numeric postal codes. See Figure 3.21.19-9.
Figure 3.21.19-9
State/Territory Postal Codes Australian Capital Territory 0200–0299
2600-2619
2900-2920New South Wales 1000-2599
2620-2899
2921-2999Northern Territory 0800-0999 Queensland 4000–4999
9000-9999South Australia 5000–5999 Tasmania 7000-7999 Victoria 3000-3999
8000-8999Western Australia 6000-6999
-
Edit the country using the related foreign country code from Document 7475, Section 5. Watch for entries of Canada, U.S. Territories or United States, being entered on line 1h. For these entries follow the editing instructions below.
-
If the entry on line 1h is for Canada, use the province or territory country code associated with it, when it is listed on the return. See IRM 3.21.19.20.6.1 and Figure 3.21.19-7.
-
If a U.S. Territory is on line 1h (e.g., Guam, American Samoa, Puerto Rico, etc.) do not edit a country code but circle it out. See IRM 3.21.19.20.5.2. The United States is not a country for purposes of Form 3520. Circle out any references to the United States.
-
Edit the country code as part of a foreign address by putting the code between two slashes, then following the last slash with a dollar sign. So it will be a "/" then the country code, followed by "/$" . (e.g., Australia would be /AS/$)
-
If line 1h has a foreign country but entries in lines 1e, 1f and 1g are domestic, circle the foreign country on line 1h instead of editing. This would also apply when lines 2h and 3g have domestic addresses instead of foreign.
-
Valid characters are alpha (A-Z) only.
-
line 1j is a checkbox for if an automatic 2-month extension applies for a U.S. persons tax return. If there is an entry in the checkbox of line 1j, edit a "1" to right side of the checkbox.
-
Tax Form ob体育d: The form number of the tax return to be filed with an extension request along with the Form 3520.
-
Edit CCC "5" on all returns 2015 to current year if "1040" is present on line 1k of Form 3520. Not valid on 2014 and prior. If a form number is present on line 1k and the check box is not marked, edit a mark in the box. See Figure 3.21.19-10.
-
Lines 2a through 2h identify the entity information of the foreign trust.
-
Lines 2a through 2h must be completed if Box 2 is marked. If missing, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 7.
-
Edit Lines 2a through 2h using the following procedures.
-
The Name of the Foreign Trust must be present if box 2 is marked showing that the filer is an owner of a foreign trust.
-
Editing of the foreign trust name is not required unless the name on Line 2a is illegible.
-
Check attachments and supporting schedules for a clearer, more legible entry.
-
Edit the name immediately above the filer's entry.
-
-
The Foreign Trust EIN must be present if box 2 is marked showing that the filer is the owner of a foreign trust.
-
The Identification Number of the Trust must be an EIN.
Note:
Line 2b (when required (box 2 is marked)) of Form 3520 only. If the TIN is an SSN or ITIN, or blank, then route to Entity Control for IDRS research for an EIN. (or follow local procedures) If found, circle the SSN or ITIN and edit the EIN on Line 2b. If none is found, route to Entity for more research or assignment of an EIN.
-
The Trust Street Address must be present if box 2 is marked showing that the filer is the owner of a foreign trust.
-
See IRM 3.21.19.20.5 for editing procedures.
-
If present, edit the Date Foreign Trust Was Created in MMDDYYYY format. If the date is missing, the date can be taken from 6c or 21c. If the date is missing and cannot be perfected from 6c or 21c, then edit the first day and month of the return tax period (e.g., 01012024).
-
The Trust City Name must be present if box 2 is marked showing that the filer is the owner of a foreign trust.
-
See IRM 3.21.19.20.9 for editing procedures.
-
The Trust State Name must be present if box 2 is marked showing that the filer is the owner of a foreign trust.
-
If the state name is spelled out, do not edit the two-letter state code (ISRP will enter the two-letter state code). If the Canadian Province is spelled out, continue to edit the province code.
-
See IRM 3.21.19.20.10 for editing procedures.
-
The Trust ZIP Code must be present if box 2 is marked showing that the filer is the owner of a foreign trust.
-
See IRM 3.21.19.20.11 for editing procedures.
-
The Foreign Trust Country Code must be present if box 2 is marked, showing that the filer is the owner of a foreign trust. Edit the country using the related foreign code from Document 7475, Section 5.
-
If a U.S. Territory (e.g., Guam, American Samoa, Puerto Rico, etc.) or United States are on line 2h do not edit a country code but circle it out. A U.S. Territory or United States do not count as a country for Form 3520. You can also see IRM 3.21.19.20.5.2 for information.
-
Edit the country code as part of a foreign address by putting the code between two slashes, then following the last slash with a dollar sign. So it will be a / then the country code, followed by /$. (e.g., Australia would be /AS/$)
-
Valid characters are alpha (A - Z) only.
-
Taxpayer’s response on Line 3 will indicate if the foreign trust appointed a U.S. agent to discuss trust information with the IRS.
-
Lines 3a through 3g identify the entity information for the U.S. agent of the foreign trust.
-
If Line 3 is marked "Yes" , Lines 3a through 3g must be completed. If missing, edit CCC "U" , and correspond. Prepare 3653C CAS, mark Line 9.
-
If Line 3 is marked "No" , and under the ‘Check all applicable boxes’ the filer marked the first checkbox on page 1, and Part I, Lines 15-18 are blank then edit CCC "U" and correspond. Prepare 3653C CAS marking Line 10.
-
See IRM 3.21.19.20.3"If/Then" chart for editing procedures.
-
See IRM 3.21.19.20.4 for editing procedures.
-
The U.S. Agent Street Address must be present if the response to Line 3 is "Yes" .
-
See IRM 3.21.19.20.5 for editing procedures.
-
The U.S. Agent City must be present if the response to Line 3 is "Yes" .
-
See IRM 3.21.19.20.9 for editing procedures.
-
The U.S. Agent State must be present if the response to Line 3 is "Yes" .
-
If the state name is spelled out, do not edit the two-letter state code.
-
See IRM 3.21.19.20.10 for editing procedures.
-
The U.S. Agent ZIP Code must be present if the response to Line 3 is "Yes" .
-
See IRM 3.21.19.20.11 for editing procedures.
-
Lines 4a through 4f provide the entity information for a U.S. decedent.
-
If the Executor checkbox (Page 1 Line B) is marked, lines 4a - 4f must be completed. If missing, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 2.
-
See IRM 3.21.19.20.5, through IRM 3.21.19.20.6 for editing procedures.
-
See IRM 3.21.19.20.3 for editing procedures.
-
See IRM 3.21.19.20.4 for editing procedures.
-
Edit the date of death in MMDDYYYY format.
-
See IRM 3.21.19.20.3 for editing procedures.
-
Part 1, Lines 5a through 9b of Form 3520must be completed if the first checkbox (under Question B) is marked.
-
If Part 1 has not been completed, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 24.
-
Line 5a must be completed. See IRM 3.21.19.20.1 for editing procedures.
-
If Lines 5a through 5c and/or Lines 6a through 6c are incomplete and cannot be edited as directed in (1) above, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 11.
-
Line 5b must be completed.
-
See IRM 3.21.19.20.5 through IRM 3.21.19.20.11 for editing procedures.
-
Edit the trust address from Lines 1c, 1e, 1f and 1g to Line 5b if line 5b is blank or unreadable.
-
See IRM 3.21.19.20.4 for editing procedures.
-
The country must be edited using the applicable foreign country code. See Document 7475, Section 5.
-
Never edit U.S. on a country code line.
-
The country code must be alpha (A-Z) only.
-
Edit the country code to the right of the country name or code.
-
If the country is missing, edit the country code from Line 21a or 2h if present.
-
See IRM 3.21.19.20.12 for editing procedures. Edit the country code from page 1, line 2h or page 4, line 21a if line is blank or unreadable.
-
If Line 7a is marked "Yes" , Line 7b (i-v) must be completed.
-
An entry must be present if the "Yes" checkbox is marked on Line 7a. If Line 7b is blank, edit CCC "U" and correspond. Prepare 3653C CAS, mark line 12.
-
See IRM 3.21.19.20.1 for editing procedures.
-
An entry must be present if the "Yes" checkbox is marked on Line 7a.
-
Edit the first entry only. If the taxpayer has one entry and it appears on the second or third line, edit a line number (e.g., L1) to the left of the filer’s information.
-
See IRM 3.21.19.20.5 through IRM 3.21.19.20.11 for editing procedures.
-
Edit a country code, if present. See IRM 3.21.19
-
If the State name is spelled out, do not edit the two-letter state code.
-
An entry must be present if the "Yes" checkbox is marked on Line 7a.
-
See IRM 3.21.19.20.12 for editing procedures.
-
Edit the country code to the right of the country name.
-
Edit the first entry only.
-
See IRM 3.21.19.20.4 for editing procedures.
-
Edit the first entry only.
-
An entry may be present on Line 7b, column (v) if the "Yes" box is marked on Line 7a, but it is not required.
-
Edit a "1" in the right margin by the last T-Line in Line 7b, column (v) if there is more than one Other Owner entry present on Line 7b. See Figure 3.21.19-11.
-
No editing is required if no entry or only one entry.
-
Completion of Schedules A and B is dependent upon the taxpayer responses to Question 11a and 11b.
-
Use the following instruction when editing information entered on Schedules A and B of Part I, Form 3520 when the filer checks the first checkbox on page 1.
-
Edit Lines 11a through 12 using the following procedures.
-
If the "Yes" box on Line 11a is marked then the filer must complete the applicable lines on Schedule A. If Line 11 (i)-(iv) have not been completed, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 13.
-
If the "No" box on Line 11a is marked, then the filer can skip the rest of Schedule A and proceed to Schedule B.
-
If both checkboxes are marked and both Schedule A and Schedule B are completed, circle out the "No" checkbox and "X" out Schedule B.
-
If both checkboxes are marked but only one Schedule (A or B) is completed, circle out the corresponding checkbox associated with the blank schedule.
-
If the "Yes" box on Line 11b is marked, the filer must complete Schedule A.
-
If the "No" box on Line 11b is marked, the filer will skip Schedule A and proceed to Schedule B, of Part I, Form 3520 to complete line 13 columns a thru i.
-
If Line 11b box is marked "Yes" and Line 11(i)-(iv) have not been completed, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 13.
-
An entry may be present if the response to Line 11a or 11b is "Yes" .
-
If present, edit the date of transfer in MMDDYYYY format.
-
Edit the first three entries only.
-
Edit Lines 13 through 18f using the following procedures.
-
An entry must be present if the response to Line 13 is "Yes" .
-
Only the first two lines of data and totals from column (f) and (i) will be edited.
-
Edit the date of transfer in "MMDDYYYY" format.
-
If Line 13 box is marked "Yes" and Line 13 (a)-(i) have not been completed, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 14.
-
If more than two entries are reported in columns (a) through (i) or on an attachment, edit a "1" in the margin to the right of the second entry.
-
No editing is required for two or less entries.
-
If the filer marked the "Attached Previously" checkbox, then the year the document was previously submitted must be completed.
-
Edit the year in "YYYY" format. If the year is blank, no editing is required.
-
If the filer marked the "Attached Previously" checkbox, then the year the document was previously submitted must be completed.
-
Edit the year in "YYYY" format. If the year is blank, no editing is required.
-
If the filer marked the "Attached Previously" checkbox, then the year the document was previously submitted must be completed.
-
Edit the year in "YYYY" format. If the year is blank, no editing is required.
-
Schedule B is completed if the filer responded "No" to the U.S. Agent of Foreign Trust checkbox on page 1, Line 3.
-
Edit Lines 15(a) through 18f using the following procedures.
-
Edit the first three entries only. Do not correspond for missing information if Line 3 is "Yes."
-
If Line 3 checkbox is marked "No" , and the first box is marked under ‘Check all applicable boxes’ on page 1, and Lines 15(a)-18(f) are blank, then edit CCC "U" and correspond. Use the Correspondence Action Sheet 3653C, marking Line 10.
-
See IRM 3.21.19.20.5 through IRM 3.21.19.20.11 for editing procedures.
-
Edit a country code, if present. See IRM 3.21.19.20.12.
-
If the state name is spelled out, do not edit the two-letter state code. ISRP will enter the two-letter state code.
-
Edit the first three entries only.
-
See IRM 3.21.19.20.4 for editing procedures.
-
Edit the first three SSN/ITIN entries, if present.
-
If more than three entries are reported in columns (a) through (d) or on an attachment, edit a "1" in the margin to the right of the third entry.
-
No editing is required if there are three or fewer entries.
-
See IRM 3.21.19.20.5 through IRM 3.21.19.20.11 for editing procedures.
-
Edit a country code, if present. See IRM 3.21.19.20.12.
-
If the state name is spelled out, do not edit the two-letter state code.
-
Edit the first entry only.
-
See IRM 3.21.19.20.4 for editing procedures.
-
Edit the first SSN/ITIN entered, if present.
-
If more than one entry is reported in columns (a) through (c) or on an attachment, edit a "1" in the margin to the right of the first entry.
-
No editing is required if there is no entry or just one entry.
-
See IRM 3.21.19.20.5 through IRM 3.21.19.20.11 for editing procedures.
-
Edit a country code, if present. See IRM 3.21.19.20.12.
-
Edit the first entry only.
-
See IRM 3.21.19.20.4 for editing procedures.
-
Edit the first three SSN/ITIN entries, if present.
-
If more than one entry is reported in columns (a) through (d) or on an attachment, edit a "1" in the margin to the right of the first entry.
-
No editing is required if there is no entry or just one entry.
-
Only entries on the first two lines 19a-f require editing.
Note:
Edit the first two entries. If the taxpayer’s entries appear on the second or third line, edit a line number (e.g., L1 or L2), to the left of the filer’s information, from the entry to the first and second line. If the information appears on an attachment, edit the first two entries on the attachment to the first two lines.
-
If Line 19 checkbox is marked "Yes" and Lines 19(a)-19(d) have not been completed, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 15.
-
Edit the date of original obligation in MMDDYYYY format.
-
Edit the first two entries only.
-
Edit the tax year the qualified obligation was first reported in YYYY format.
-
Edit the first two entries only.
-
If more than two entries are reported in columns (a) through (f) or on an attachment, edit a "1" in the margin to the right of the second entry.
-
No editing is required if there are two or less entries.
-
Part II must be completed by a U.S. owner of the foreign trust if the filer marked the second checkbox on Form 3520, Page 1, which says that the filer is an owner of a foreign trust.
.Reminder:
Edit the first entry only. If the taxpayer has one entry and it appears on the second or third line, edit a line number (e.g., L1) to the left of the filer’s information from the entry to the first line. If the information appears on an attachment, edit the first entry on the attachment to the first line.
-
Edit from attachments if there is a notation such as see attached, see statement, Statement 1, same as, etc. If blank take no action.
-
See IRM 3.21.19 and IRM 3.21.19 through IRM 3.21.19 for editing procedures.
-
Edit a country code, if present. See IRM 3.21.19
-
Edit the first entry only.
-
Edit the country code to the right of the country name for only the first entry. The United States is not a country for purpose of Country Code. Always circle out any references to the United States.
-
Edit the first entry only if the TIN is an SSN or an ITIN. See IRM 3.21.19.20.4.
-
Edit from attachments if necessary.
-
If more than one entry is reported in columns (a) through (e) or on an attachment, edit a "1" in the margin to the right of the first entry.
-
No editing is required if there is no entry or just one entry.
-
See IRM 3.21.19.20.12 and IRM 3.21.19.24.6 for editing procedures.
-
Edit the country code to the right of the country name or code entered by the filer. If this line is blank and an entry appears in line 6a (Part I) or line 2g (Page 1), edit that country code on Line 21(a).
-
See IRM 3.21.19.20.12 for editing procedures.
-
Edit the country code to the right of the country name or code entered by the filer. If this line is blank and an entry appears in line 6b (Part I) or line 2g (Page 1), edit that country code on Line 21(b).
-
Edit the date the foreign trust was created in MMDDYYYY format. If this line is blank and an entry appears in line 6c (Part I), edit that date on Line 21(c).
-
An entry is required on Line 23. If Line 23 reads "None" , "X" the entry and edit a zero "0" on Line 23. Do not correspond when editing zero. If the 3520 is a final or amended return, do not correspond for the value.
-
If Then Line 23 is blank, dash or zero -
Single page 3, Form 3520-A, Foreign Grantor Trust Owner Statement attached.
-
Line 9 has an entry, enter the amount to line 23 and do not correspond.
-
Line 9 does not have an entry correspond. Edit CCC "U" and mark line 16 on the 3653C CAS.
-
-
Multiple page 3s, Form 3520-A, Foreign Grantor Trust Owner Statement attached.
-
Add all the line 9’s together and enter on line 23. Do not correspond.
-
if all the line 9’s are blank correspond. Edit CCC "U" and mark line 16 on the 3653C CAS.
-
-
No 3520-A, Foreign Grantor Trust Owner Statement attached. Correspond and edit CCC "U" and mark Line 16 on 3653C CAS.
Line 23 has an entry -
Single page 3, Form 3520-A, Foreign Grantor Trust Owner Statement attached.
-
If line 9 is blank enter the amount from Line 23. Do not correspond.
-
If line 9 has an entry continue editing the return.
-
-
Multiple page 3s, Form 3520-A, Foreign Grantor Trust Owner Statement attached.
-
Continue editing the return.
-
-
-
Part III must be completed if the filer marked the third checkbox on page 1.
Exception:
For Tax Year 2015 and prior, if the filer also marked the second checkbox on page 1, and completed Part II and attached the Foreign Grantor Trust Owner Statement (or similar white paper statement/document), then Part III doesn't need to be completed. However, if completed or partially completed, do not "X" out Part III nor correspond for the missing parts in Part III.
-
Edit Lines 24 through 53 using the following procedures.
-
If the taxpayer's first entry appears on other than the first line, edit a line number (e.g., L1, L2), or edit the entry up to the first or second blank line (may use a single arrow).
-
Taxpayers may attach multiple page 5’s. Only edit one page 5 and delete ("X" ) the remainder.
-
If the third checkbox is marked and Part III is missing, edit CCC "U" and correspond unless the Exception applies. Prepare 3653C CAS, mark Line 26.
-
Edit the Date of Distribution in MMDDYYYY format.
-
Edit the first three entries only.
-
If more than three entries are reported on Line 24, Columns (a) through (f) or on an attachment, edit a "1" in the margin to the right of the third entry.
-
No editing is required if there are three or fewer entries.
-
Edit the date of the Fair Market Value FMV of Loan Proceeds in MMDDYYYY format.
-
Edit the first two entries only.
-
If line 25 is "Yes" and lines 25(a) - 25(g) are blank, then edit CCC "U" and correspond. Prepare 3653C CAS, mark line 17.
-
This is a 12-position field.
-
Edit the date of the Maximum Term of Repayment of Obligation in YYYY format.
-
Edit in NNNN format.
-
Valid characters are numeric (0-9) only.
-
Do not edit the decimal since the program places an "implied" decimal in the second position.
-
Edit zeros to fill blank positions as follows:
-
8.5% = 0850
-
10.25% = 1025
-
.9% = 0090
-
-
If more than two entries are reported on Line 25, Columns (a) through (g) or on an attachment, edit a "1" in the margin to the right of the second entry.
-
No editing is required if there are two or less entries.
-
Edit the Date of Original Loan Transaction in MMDDYYYY format.
-
Edit the first two entries only.
Note:
If the taxpayer has two entries and it appears on the second, third or fourth lines, edit a line number (e.g., L1, L2) to the left of the filer’s information or edit up, so the first two lines get transcribed. If the information appears on an attachment, edit the first two entries on the attachment to the first two lines.
-
If line 28 is "Yes" and lines 28(a) - 28(f) are blank, then edit CCC "U" and correspond. Prepare 3653C, mark line 18.
-
Edit the year the qualified obligation was first reported in YYYY format.
-
Edit the first two entries only.
-
If more than two entries are reported in columns (a) through (f) or on an attachment, edit a "1" in the margin to the right of the second entry.
-
No editing is required if there are two or less entries.
-
If the response to Question 29 is "Yes" :
-
The remainder of Part III is not required to be completed by the taxpayer.
-
Form 3520-A, Page 5, Foreign Grantor Trust Beneficiary Statement or similar statement must be attached.
-
If Form 3520-A, Page 5 is missing, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 19.
-
-
If the response to Question 29 is "No" , then:
-
Schedule A must be completed.
-
If Schedule A line 37 is greater than zero, then the taxpayer must also complete Schedule C.
-
If Schedule A or Schedule C is missing or illegible, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 20.
-
-
If no boxes are marked, no editing is required.
-
If the response to Question 30 is "Yes" :
-
Schedule A or Schedule B must be completed. If both Schedule A and Schedule B are missing or illegible, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 21.
-
Foreign Nongrantor Trust Beneficiary Statement or similar statement must be attached. Correspond for the statement when it is not present to support line 30.
-
If Schedule A line 37 or Schedule B line 41a is greater than zero, edit CCC "U" and correspond if Schedule C is not completed. Prepare 3653C CAS, mark Line 21.
-
-
If the response to Question 30 is "No" :
-
Schedule A must be completed.
-
Schedule C must be completed if line 37 is greater than zero.
-
If Schedule A or Schedule C is missing or illegible, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 20.
-
-
If no boxes are marked, no editing is required.
-
Schedule A must be completed if the response to Line 29 or 30 is answered "No" .
-
Schedule B may be completed if the filer answered "Yes" to Line 30.
-
Schedule C must be completed if there is an amount greater than zero on either Line 37 (Sch. A) or 41a (Sch. B).
-
If line 49 has an entry and Form 4970, Tax on Accumulation Distribution of Trusts is not attached, edit CCC "U" and correspond. Prepare 3653C CAS and mark line 27.
-
Part IV, lines 54 through 56, are completed if the fourth checkbox is marked on page 1. Taxpayers can attach multiple Part IV’s but only edit one, delete or "X" the rest.
-
If the fourth checkbox is marked and all lines 54 - 56 are blank, edit CCC "U" and correspond. Prepare 3653C and mark line 28.
-
≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡"≡ ≡ ≡" ≡ ≡ ≡
-
If the filer checkbox is marked "Yes" :
-
Line 54 columns (a) thru (c) is required.
-
If not present, edit CCC "U" and correspond. Prepare 3653C CAS, mark Line 22.
-
-
If the "No" box is marked, no editing is required.
-
Edit the date of the gift or bequest in MMDDYYYY format.
-
Only edit the first two entries of columns (a), (b) and (c).
Note:
If the taxpayer has two entries and it appears on the second, third or fourth lines, edit a line number (e.g., L1 or L2) to the left of the filer’s information or edit up, so the first two lines get transcribed. If the information appears on an attachment, edit the first two entries on the attachment to the first two lines.
-
Only edit the first (2) entries present on column (c). Edit from attachments if taxpayer indicates information is on an attachment.
-
Compute the "Total FMV" for column (c), by combining the entries present in column (c).
-
Enter the combined amount in column (c), "Total FMV".
-
If more than two entries are reported in columns (a) through (c) or on an attachment, edit a "1" in the margin to the right of the second entry.
-
No editing is required if there are two or less entries.
-
If Line 55 Checkbox is marked "Yes" :
-
Lines 55 columns (a) through (g) are required.
-
If not present, edit CCC "U" and correspond. Prepare 3653C CAS and mark Line 23.
-
-
Edit the date of the gift in MMDDYYYY format.
-
Edit the first two entries only of columns (a) thru (g).
Note:
If the taxpayer has two entries and it appears on the second, third, or forth lines, edit a line number (e.g., L1 or L2) to the left of the filer’s information or edit up, so the first two lines get transcribed. If the information appears on an attachment, edit the first two entries on the attachment to the first two lines.
-
Edit a country code, if present. See Document 7475, Section 5.
-
Edit the first two entries only.
-
The TIN type must be edited if the TIN is an SSN or an ITIN.
-
Valid characters are "0" (zero) and "blank" .
If Then If TIN is nine digits other than an EIN Edit a "0" (zero) to the right of the TIN. See Figure 3.21.19-5,
-
If more than two entries are reported in columns (a) through (g) or on an attachment, edit a "1" in the margin to the right of the second entry.
-
No editing is required if there are two or less entries.
-
A signature (of a gift recipient, trust manager or trust owner) and jurat are required for all returns except the following:
Note:
If a signature does not appear on the designated line for the taxpayer's signature, follow the procedures in the "If/Then" table below.
-
Returns prepared under IRC 6020(b). These returns must be signed by a Compliance Function Representative. See IRM 3.21.19.13.3.
-
Returns prepared by Examination, for example Substitute for Return (SFR).
-
Dummy returns prepared by IRS.
-
Returns filed under IRC 501(d) (Religious or Apostolic Organization).
-
Correspondence containing a signature and jurat is attached showing that the taxpayer is responding to an IRS letter.
-
Re-entry returns originally filed electronically (E-ob体育). These returns will be identified by the presence of Mod E-ob体育 printouts or "Tax Return Print (TRPRT) Do Not Process" in lieu of an actual return.
.
-
-
Do not correspond for a signature on "CII" returns that have Form 13596 attached. See IRM 3.21.19.11.1 Correspondence Imaging Inventory (CII) Returns, for processing instructions.
-
If a signature is missing and:
If Then -
The return is not signed on the line designated for the taxpayer's signature,
-
The jurat is not present on the line designated for the taxpayer’s signature (non-standard return), or
-
Only the entity information is present and there are no attachments containing tax data,
-
Correspond using 3653C CAS, mark Line 35.
-
Form 3520, edit CCC "U" and correspond. Prepare 3653C, mark line 36. Form 3520-A edit Action Code "225 or 226" .
-
Leave in batch and continue editing.
-
-
If the jurat is altered or stricken (crossed-out), it may be a frivolous return. See IRM 3.21.19.13.3.6, Frivolous Arguments for potential frivolous arguments that must be referred to the Ogden Compliance Campus Examination Frivolous Return Program.
-
Accept a "signature declaration" (a signature with jurat obtained through IRS correspondence) if attached to the return.
-
If the "signature declaration" is altered or stricken (crossed out), see IRM 3.21.19.13.3.6, Frivolous Arguments.
-
If the taxpayer responds with a self-prepared "signature declaration" , it must contain the same language as the jurat on the tax return (e.g., "UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE EXAMINED THIS RETURN, INCLUDING ANY ACCOMPANYING REPORTS, SCHEDULES OR STATEMENTS, AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, IT IS TRUE, CORRECT, AND COMPLETE" ).
-
-
Since tax examiners are not expected to be handwriting experts, IRC 301.6064-1 of the Regulations allows the IRS to presume that the signature on a return, statement or other document is the true signature of the person who actually signed the document.
-
If Form 3520 or Form 3520-A are mailed between August 28, 2020, through October 31, 2025, accept a digital signature.
-
Only one correspondence attempt is required for a signature.
-
A signature may or may not be present; do not correspond if not present.
-
Do not correspond for a missing signature on any return prepared by a Compliance function.
-
Do not question any signature on the return. Treasury Regulations IRC.301.6064-1 allows the IRS to presume that the signature on the return, statement or other document is the true signature of the person who actually signed the document.
-
A constructive signature e.g., a signature on an accompanying check, letter, (etc.) is not acceptable unless the signature follows a perjury statement containing the same language as the jurat of the tax return.
-
The Preparer's Social Security Number (SSN) or Preparer’s Tax Identification (PTIN) is located to the right of the Preparer's Signature at the bottom corner of Form 3520 or Form 3520-A.
-
No action is required on amended returns
-
A valid PTIN begins with the alpha "P" followed by an eight-digit number (e.g., PXXXXXXXX). Circle the SSN/PTIN if it is invalid, all zeros or all nines.
-
The Firm’s EIN is located below the Preparer’s PTIN box at the bottom right corner for Form 3520 or Form 3520-A.
-
No action is required on amended returns.
-
The Firm’s EIN is a nine digit number. Circle the EIN if all zeros or all nines.
-
Form 3520-A is processed under Program Code 12320 with the following Master ob体育 Tax (MFT) Code and Document Locator Number (DLN) make-up:
-
MFT Code 42,
-
ob体育 Location Code 60;
-
Tax Class 3,
-
Doc. Code 82;
-
-
Form 3520-A is to be filed with the Ogden Submission Processing Campus (OSPC). Form 3520-A is to be transshipped to OSPC if received at another office.
-
The due date for Form 3520-A is the 15th day of the third month following the end of the trust’s tax year. This return filing can be a fiscal or calendar year return. An extension to file Form 3520-A is made on Form 7004, Application for Automatic Extension of Time To ob体育 Certain Business Income Tax, Information, and Other Returns.
-
Form 3520-A must be filed with an EIN.
-
Form 3520-A is a "Non-Remittance" return.
-
The Program Completion Date (PCD) is 45 days from the due date or received date, whichever is later.
-
The instructions in the following sections are for processing Tax Year 2020 to current year. For Tax Year 2019 and prior see IRM 3.21.19.40 for editing instructions. Also refer to Job Aid number 6808-001 for renumbering instructions.
-
Reject any Form 3520-A filed for tax period ending December 31, 1999 and prior.
-
Prepare Form 3210, Document Transmittal, and write "ALPHA" in the remarks section of the transmittal. Address the transmittal to "Cycle Control M/S 6725."
-
Attach Form 4227 with explanation "199912 return or prior" to the face of the document and write the same explanation on the first line of Form 3210.
-
-
The entity area of the return identifies the foreign trust as the controlling entity on the Business Master ob体育 (BMF). If the trust entity information on Lines 1a - 1h is illegible or not present, correspond with the U.S. owner on Form 3520-A, page 3, Line 6a - 6g. Edit Action Code "211" (for domestic) or "215" (for international), and prepare 3653C CAS, mark Line 29.
.
-
Line 1b may or may not be present. If present, it must be an EIN.
-
If not present, completely edit the Form 3520-A and send to Entity.
-
If not an EIN, research. If not found, send to Entity for more research and/or assignment of EIN.
-
-
If the state name is spelled out, do not edit the two-letter state code.
-
See IRM 3.21.19.20.10.
-
Edit a country code, if present. See IRM 3.21.19.20.12.
-
If Line 2 checkbox is marked "Yes" , Lines 2a - 2e are not required. Lines 3a - 3g must be completed. If missing, edit action code 211 or 215 and correspond. Prepare 3653C CAS, mark Line 30.
-
If Line 2 checkbox is marked "No" , filer will complete the checkboxes on Lines 2a - 2e.
-
See IRM 3.21.19.20.3 and IRM 3.21.19.20.4. These instructions also apply to Form 3520-A.
-
If line 5 is 0 (zero) or blank, take the following actions:
-
Search the return and count the number of pages 3 and 4, Foreign Grantor Trust Owner Statements, attached.
-
Edit the number found to Line 5.
-
If blank and no pages 3 or 4, edit "0" (Zero).
-
-
If line 6 is 0 (zero) or blank, take the following actions:
-
Search the return and count the number of pages 5, Foreign Grantor Trust Beneficiary Statements, attached.
-
Edit the number found to Line 6.
-
If blank and no pages 5, edit 0 (Zero).
-
-
See IRM 3.21.19.32.
-
Part II has the income statement information for the foreign trust and Part III the Foreign Trust Balance Sheet.
-
If page 2 is not attached or if page 2, Parts II and III are blank, edit Action Code 211 or 215 and correspond. Prepare 3653C CAS, mark Line 31.
-
The entry may or may not be present.
-
If the taxpayer has one entry and it appears on the second row, edit L1 to the left of the filer’s information or a RED arrow from the second row to the first row so it can be transcribed by ISRP. Do this for columns 17b(i) through 17b(iv).
-
The entry may or may not be present. IRM 3.21.19.9.
-
If more than one entry is reported in columns (i) through (iv) or on an attachment, edit a "1" in the margin to the right of the first entry.
-
No editing is required if there is no entry or just one entry.
-
The entry may or may not be present.
-
If the taxpayer has one entry and it appears on the second row, edit L1 to the left of the filer’s information.
-
See IRM 3.21.19.20.3 and IRM 3.21.19.20.4.
-
Edit the TIN Type Indicator "0" to the right of the SSN/ITIN for the first entry only.
-
The entry may or may not be present. See IRM 3.21.19.9 (3).
-
The Foreign Grantor Trust Owner Statement has trust owner information that is prepared by the trustee (or the U.S. owner if the U.S. owner is filing a substitute Form 3520-A). The trustee must prepare a separate statement for each U.S. owner of the trust for which a Form 3520-A is being filed. Up to five U.S. owners’ information can be transcribed.
-
No editing is required.
-
If U.S. Owner name and address entries on page 3, Lines 6a - 6g are all blank, or illegible, edit Action Code "211" or "215" , and issue correspondence to U.S. Agent on page 1, Line 3a, or Trustee on page 1, Line 4a. Prepare 3653C CAS, mark Line 32 and Line 36 with the following narrative:
Information in this letter pertains to (Name of Foreign Trust).
(Insert the foreign trust name from Form 3520-A, page 1, Line 1a.)
-
Editing is required. See IRM 3.21.19.20.4.
-
Editing may be required. See IRM 3.21.19.20.5.
-
Editing may be required. See IRM 3.21.19.20.9.
-
Editing may be required. See IRM 3.21.19.20.10.
-
Editing may be required. See IRM 3.21.19.20.11.
-
Editing may be required. See IRM 3.21.19.20.12.
-
An entry must be present on this line unless it is an amended or final return. If the taxpayer does not enter an amount on Line 9, or writes "N/A" or "-" (dash/hyphen), correspond for the amount. Prepare 3653C CAS, mark Line 34 and edit Action Code "211" or "215" .
-
If the taxpayer enters "None" on line 9, correspond for line 9.
-
Page 4 reports income and expenses from the U.S. owner. Only one page 4 can be processed.
-
If there is a "see attached statement" from the taxpayer, edit any T-lines on page 4 that are blank from the attached statement.
.
-
This is a 12 - position line for which entries may or may not be present.
-
Valid characters are numeric (0-9) and blank.
-
If blank and there are entries on lines 1a, 1b, 2a and 3 through 7, compute and enter.
-
The Foreign Grantor Trust Beneficiary Statement is prepared by the trustee and has trust owner information that is provided to each beneficiary that received a distribution from the trust during the tax year.
-
This field may or may not be present. If present, see IRM 3.21.19.20.3.
-
If Line 6b is an SSN/ITIN, then edit TIN Type Indicator "0" . See IRM 3.21.19.20.4.
-
If lines 6a - 6g has entries and line 7 is blank, correspond. Prepare 3653C CAS, mark line 33 and edit Action Code "211" or "215" .
-
Edit lines 7(a) - 7(f) using the procedures listed below.
-
If present, edit the date of distribution in MMDDYYYY format.
-
The Excess is numeric (0-9).
-
If there are entries in column (f) and the Total is not filled out, compute and enter.
-
If more than one entry is reported on Line 7, in columns (a) and (b) or on an attachment, edit a "1" in the margin to the right of the second entry of Line 7 column (f).
-
No editing of line 7 column (a) and (b) is required if lines 6a - 6g are not completed.
-
Valid characters are "I" , "P" , and "C" .
-
Edit in the margin to the right of the checkboxes on Line 9 as follows:
If Then "Individual" checkbox is marked Edit "I" (i). "Partnership" checkbox is marked Edit "P" . "Corporation" checkbox is marked Edit "C" . Multiple boxes are marked or none of the boxes are marked Edit "C" as the default Foreign Trust Owner.
-
The instructions provided in this subsection of the manual are for editing Tax Year 2020 and prior year returns.
-
All of the prior year editing procedures are based on the Tax Year of the return. Tax Years 2020 to 2022 will be edited the same as the current year returns.
-
Follow the current year procedures when no specific instructions are given.
-
Renumber any page numbers or T-lines to agree with the current year form.
-
Field 2b(2) is on TY 2019 and prior.
-
If there is an entry in this field, circle it out. Renumber the rest of the lines to match the current form. (i.e., change line d to e, change e to f, etc.)
-
The instructions in this subsection only apply to tax periods 201812 and prior.
-
This is a one-position field.
-
If page 2, line 10 marked "Yes" and page 4, part 2 lines 20-23 have not been completed, edit CCC "U" and correspond. Prepare 3653C and mark line 25.
-
If the "No" box is marked, no editing is required.
-
Field 19(e) needs to be changed to (f).
-
Field 28(e) needs to be changed to (f).
-
For 2017
-
Field 1b(2) is on 2019 and prior.
-
If there is an entry in this field, circle it out. Renumber the rest of the lines to match the current form. (i.e., change line d to e, change e to f, etc.)
-
On TY 2019 and prior this line was a checkbox. For 2020 to current year, it is the Foreign Grantor Trust Owner Statements. For TY 2019 and prior cross through line 5 and edit line 6 to be line 5.
-
For TY 2017 and prior, Form 3520-A, page 4’s are to be edited in red as Page 5, Foreign Grantor trust Beneficiary Statement.
-
For TY 2017 change line 7 (Description of trust property):
-
Change a (Description of property) to b.
-
Change b (Fair Market Value FMV) to c.
-
-
For TY 2018, if there are entries leading to a total, compute and enter line 7f Total. For TY 2017 and prior, take no action.
-
For TY 2019 and prior cross off this line.
-
This is also referred to as Foreign Grantor Trust Owner Statement.
-
For TY 2017 and prior, this is found on the bottom of page 3. Edit in red as page 4.
-
On the Income section:
-
Change line 7 (Other Income) to line 8
-
Line through the second line 8
-
-
On the Expense section:
-
Change line 9a (Foreign taxes) to line 10a
-
Change line 13 (Other expenses) to line 15. This is a T/C line.
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American Samoa (AS)
City | ZIP Code | City | ZIP Code |
---|---|---|---|
Faga'itua | 96799 | Olosega Manua' | 96799 |
Leone | 96799 | Pago Pago | 96799 |
Federated States of Micronesia (FM)
City | ZIP Code | City | ZIP Code |
---|---|---|---|
Chuuk | 96942 | Pohnpei | 96941 |
Kosrae | 96944 | Yap | 96943 |
Guam (GU)
City | ZIP Code | City | ZIP Code |
---|---|---|---|
Agana | 96910 | Tamuning | 96931 |
Inarajan | 96917 | Umatac | 96915 |
Merizo | 96916 | Yona | 96915 |
Northern Mariana Islands (MP)
City | ZIP Code | City | ZIP Code |
---|---|---|---|
Capitol Hill | 96950 | Saipan | 96950 |
Rota | 96951 | Tinian | 96952 |
Puerto Rico (PR)
City | ZIP Code | City | ZIP Code |
---|---|---|---|
Adjuntas | 00601 | La Plata | 00786 |
Aguada | 00602 | Lares | 00669 |
Aguadilla | 00603 | Las Marias | 00670 |
Aguas Buenas | 00703 | Las Piedras | 00771 |
Aguirre | 00704 | Levittown | 00950 |
Aibonito | 00705 | Loiza | 00772 |
Anasco | 00610 | Loiza Street Station | 00936 |
Angeles | 00611 | Luquillo | 00773 |
Arecibo | 00612 | Manati | 00674 |
Arroyo | 00714 | Maricao | 00606 |
Bajadero | 00616 | Maunabo | 00707 |
Barceloneta | 00617 | Mayaguez | 00680 |
Barranquitas | 00794 | Mercedita | 00715 |
Barrio Obrero Station | 00935 | Minillas Center | 00940 |
Bayamon | 00956 | Moca | 00676 |
Boqueron | 00622 | Morovis | 00687 |
Cabo Rojo | 00623 | Naguabo | 00718 |
Caguas | 00725 | Naranjito | 00719 |
Camuy | 00627 | Orocovis | 00720 |
Canovanas | 00729 | Palmer | 00721 |
Caparra Heights | 00920 - 00922 | Patillas | 00723 |
Carolina | 00979 - 00987 | Penuelas | 00624 |
Catano | 00962 | Ponce | 00731 |
Cayey | 00736 | Puerta de Tierra | 00906 |
Ceiba | 00735 | Puerta Real | 00740 |
Cerro Gordo | 00754 | Punta Santiago | 00741 |
Ciales | 00638 | Quebradillas | 00678 |
Cidra | 00739 | Rincon | 00677 |
Coamo | 00679 | Rio Blanco | 00744 |
Comerio | 00782 | Rio Grande | 00745 |
Corozal | 00783 | Rio Piedras | 00925,00927, 00928 |
Coto Laurel | 00780 | Rosario | 00636 |
Culebra | 00775 | Sabana Grande | 00637 |
Dorado | 00646 | Sabana Hoyos | 00688 |
Ensenada | 00647 | Sabana Seca | 00952 |
Esperanza | 00765 | Saint Just | 00978 |
Fajardo | 00738 | Salinas | 00751 |
Fernandez Juncos | 00909-00910 | San Antonio | 00690 |
Florida | 00650 | San Francisco | 00927 |
Fort Buchanan | 00934 | San German | 00683 |
Garrachales | 00652 | San Juan | 00936 |
Guanica | 00653 | San Lorenzo | 00754 |
Guayama | 00784 | San Sebastian | 00685 |
Guayanilla | 00656 | Santa Isabel | 00757 |
Guaynabo | 00965-00971 | Santurce | 00907- 00908 |
Gurabo | 00778 | Toa Alta | 00953 |
Hatillo | 00660 | Toa Baja | 00949 |
Hato Rey | 00917-00919 | Trujillo Alto | 00976 |
Hormigueros | 00660 | University | 00936 |
Humacao | 00791 | Utuado | 00641 |
Isabela | 00662 | Vega Alta | 00692 |
Jayuya | 00664 | Vega Baja (box 1 - 9049) | 00694 |
Juana Diaz | 00795 | Vieques | 00765 |
Juncos | 00777 | Villalba | 00766 |
La Cumbre | 00926 | Yabucoa | 00767 |
Lajas | 00667 | Yauco | 00698 |
Virgin Islands - U.S. (VI - Entity Section) (VQ - Other than Entity Section)
City | ZIP Code | City | ZIP Code |
---|---|---|---|
Charlotte Amalie | 00802 | Saint Croix | 00820 |
Christiansted | 00820 | Saint John | 00830 |
Cruz Bay | 00830 | Saint Thomas | 00805 |
Downtown | 00840 | Sunny Isle | 00850 |
Frederiksted | 00840 | Veterans Annex | 00820 |
Kingshill | 00850 |
CCC | Definition |
---|---|
3 | No Reply Correspondence |
4 | Prepared under IRC 6020(b) |
5 | Extension requested on Form 1040 per Form 3520, Line 1k |
C | Initiate CP 223 to PAM for civil penalty assessment under IRC 6677 |
F | Final Return |
G | Amended Return |
I | Initial Return |
N | Bypass EIN requirement. Route to Entity and edit only when instructed |
R | Suspend initiation of CP 223 notice |
U | Unprocessable Return - Form 3520 |
W | Return cleared by Statute Control - 3520-A |
Y | Short Period Return - 3520-A |

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Potential Frivolous Arguments for Examination Review
Potential Frivolous Arguments | Description |
---|---|
Alleged Churches/First Amendment | Income from non-religious sources and may claim a vow of poverty. |
Altered form | Altering any or all line items with the intent of facilitating non-compliance with the tax laws. |
Altered Jurat/UCC (Uniform Commercial Code) 1-207 or UCC 1-308 | Return has income and deductions but the jurat was altered or stricken. May include reference to UCC 1-207/ UCC 1-308 or a statement that the return was not signed under penalties of perjury. |
Amended Returns/Form 843, Claim for Refund and Request for Abatement | Amended return or a Form 843 filed to obtain a total refund of all taxes paid in prior years, based on tax avoidance arguments. |
C-Filings | This frivolous position includes the following four categories:
|
Challenges to Authority/Due Process | Questions various administrative authorities such as delegation orders, summons authority, privacy act, etc. Argues that they must be afforded a hearing or a trial before taxes can be assessed or before property can be seized. |
Challenges to Authority/Title 26 or "law" in other documents | Argues that Title 26 of the United States Code is not law because it was never enacted as named. |
Collection Issues | ob体育s frivolous documents contending that Several collections issues are invalid (e.g., Offers in Compromise, Collection Due Process Requests, Installment Agreements, Appeals Requests, etc.) because they are not filed and signed by someone with delegated authority. They may have no certificate of assessment attached, do not comply in form or content with a State or Local law, are not in a certain format or lack a valid Office of Management and Budget (OMB) number or other frivolous positions. |
Disclaimer | Submits a disclaimer stating, "disclaims the liability for the tax due" , making the liability on the return zero. |
Fifth Amendment | Assertion of the Fifth Amendment right against self-incrimination as a basis for not providing any financial information. |
Foreign Income | Argues that United States citizens and residents are not subject to tax on their wages or other income derived from sources within the United States, as only foreign-based income or income received by non-resident aliens and foreign S Corporations from sources within the United States is taxable. |
Form 1099-OID (Original Issue Discount) |
An individual or business files a return reporting false amounts of income (generally "Other" or "Miscellaneous" income) and claims a false amount of income tax withholding approximately equal to the amount of falsely reported income. Although the returns report income, they do not calculate any tax due. Some of the returns have Form 1099-OID attached and some have Form 1096. Other false financial instruments may be filed in the place of or in addition to the Form 1099-OID such as Form 2439, promissory notes, bonds, sight drafts, etc. |
IRC 861 Business Employment Tax (BMF 861) |
Argument targets employers and advises them that wages are exempt from withholding. These taxpayers rely on Sections 861 through 865 of the Code and the regulations (in particular, Treas. Reg. 1.861-8), promoters of this scheme advise employers to stop withholding and paying payroll taxes on their employee's wages. In addition, some employers file amended payroll tax returns and request refunds of previously paid payroll taxes. |
IRS is a Private Organization/Collects Tribute, Not Taxes | Argues that the IRS is an entity named the Internal Revenue and Tax Service, Inc., which was incorporated in Delaware in 1933, it is a collection agency for the Federal Reserve Bank or is part of the United Nations and is clandestinely leading the tax-paying public into a "new world order." |
Not a Person | Argues that a taxpayer is not a "person" within the meaning of IRC 7701(a)(14). |
Obscene, Vulgar, Harassing | Submits documents or other materials indicating that non-filing is due to dissatisfaction with tax policies or taxation in general. Often, this argument is expressed with obscene, vulgar, or crude language and characters in an extremely demeaning manner. |
Protest Against Government Action/Inaction | Argues that refusal to file or pay is justified because they disagree with government policies or spending plans. |
Sixteenth Amendment | Argues the Sixteenth Amendment was not properly ratified and therefore the federal government does not have the legal authority to collect an income tax without apportionment. |
Straw Man | Argues the government has created an entity separate and distinct from the taxpayer - a "straw man" and any tax obligations are exclusively those of the "straw man" . |
Taxes are Voluntary/Law Does Not Require | Submits a return, amended return or correspondence that argues income taxes are voluntary. |
U.S. vs. Long | Submits a return with zero money amounts. To explain the zeros inserted on the form, the individual references "U.S. vs. Long" . |
Unsigned Returns | The individual completes a return but does not sign. A statement indicating disagreement with the tax system is attached or added to the return. |
Valuation | Income is not taxable because of the declining fair market value of the dollar, because the dollar is not backed by gold/silver, because the value of services is offset by the value of the labor (barter income), etc. |
Zero Returns | Submits a return with zero money amounts on all or most line items on the form (e.g., IRC 861, Form 2439, OID and other BMF filings that claim no income and request refunds). See Revenue Ruling 2004-34. A statement is attached claiming there is no section of the Internal Revenue Code that established an income tax liability. The statement may also contain arguments about the definition of income. There are several variations on this type of filing such as those bearing the words "nunc pro tunc" and "not liable" . |
Other | All others including those in Notice 2010-33 or any subsequent superseding notice. See also http://www.irs.gov/Tax-Professionals/The-Truth-About-Frivolous-Tax-Arguments-Introduction on irs.gov. This category includes non-filer accounts resulting from initial compliance check such as cross-reference Taxpayer Identification Number (TIN)s. |
Terms
TERMS | DEFINITION |
---|---|
ACTION CODES | Numeric codes edited in the bottom center margin of a return to reject documents and identify the reason the document has been rejected. |
ACTION TRAIL | A notation in the lower left side margin on page 1 of a return which indicates or explains an action taken. |
ALPHA CHARACTER | A letter of the alphabet. |
AMENDED RETURN | A return that changes information submitted on a previously filed return. |
ATTORNEY-IN-FACT | A private attorney or other individual designated by another person pursuant to a written instrument to act on behalf of that person in the performance of any act or acts described in the written instrument (e.g., a power of attorney on Form 2848). |
AUDIT CODE | An alpha character edited in the right bottom margin of a return to identify a specific condition for the Examination Operation. |
AUDIT CRITERIA | Monetary and other information used by the computer to determine if the return will be selected for audit. |
AUTOMATIC DATA PROCESSING (ADP) | The handling and processing of data by mechanical and/or electronic equipment. |
BATCH | A group of blocks of documents. A batch cannot contain more than 20 blocks. |
BLOCK | A group of up to 100 documents with consecutive DLNs containing the same block number (digits 9 through 11 of the DLN). (A block cannot contain more than 100 documents since the documents are numbered from 00 to 99.) |
BUSINESS MASTER FILE (BMF) | A magnetic tape file containing information about taxpayers filing business returns and related documents. |
CALENDAR YEAR | A tax year that begins January 1 and ends on December 31. |
CAPTION AREA | The area on a return which includes the taxpayer's TIN, name, and address. |
CENTRALIZED AUTHORIZATION FILE (CAF) | Computerized system of records which houses authorization information from Powers of Attorney (POAs), Tax Information Authorizations (TIAs) and estate tax returns. The CAF system has two types of records:
|
CHECK DIGITS | Two alpha characters used to identify the tax account. |
CODING | Placing symbols that have specific meanings on returns. These codes direct the computer to perform certain programmed functions. |
COMPUTER CONDITION CODE (CCC) | A single alpha or numeric character edited on a return which either identifies a special condition or directs the computer to take a specific programmed action. CCCs are posted to the Master ob体育. |
CORRESPONDENCE ACTION SHEETS (CAS) | Forms used to request information from the taxpayer. Some are mailed to the taxpayer with the return; others generate a letter. |
CURRENT YEAR RETURN | A return with tax period end date within the last 12 months. For example, for processing in 2023, a Current Year Return is a return filed for Tax Year 2022. |
DATA | All information reported or coded on forms, schedules, and attachments. |
DECEDENT RETURN | A return filed for a deceased taxpayer. |
DELINQUENT RETURN | A return filed after the due date without an approved extension. |
DOCUMENT | Written information, (e.g., forms, schedules and attachments). |
DOCUMENT LOCATOR NUMBER (DLN) | A fourteen-digit number assigned to every return and document input through the Automatic Data Processing (ADP) system. |
DUMMYING | The act of transferring information provided by the taxpayer onto a required transcribed form/schedule. |
EDITING | Preparing returns and attachments for data entry or other transcription processes by correcting entries and entering edit marks. |
EMPLOYER IDENTIFICATION NUMBER (EIN) | A nine-digit number that identifies the account of a business taxpayer on the Business Master ob体育. |
ENTRY | Any type of mark entered by, or edited for, the taxpayer. |
ERROR RESOLUTION SYSTEM (ERS) | A system for the examination and correction of returns rejected due to taxpayer and processing errors. |
FIDUCIARY RETURN | A return signed by someone other than the taxpayer which is accepted by the IRS due to the legal relationship between the taxpayer and the person signing the return. |
FISCAL YEAR | A tax year which ends on a date other than December 31. |
FORM | An IRS document identified by a number (e.g., Form 1040). |
FRIVOLOUS FILER/NON-FILER | ob体育rs and non-filers who use certain types of tax avoidance arguments which are not supported by law. |
HARDSHIP | An indication of severe consequences for a taxpayer caused by the normal application of IRS regulations and procedures. Although a determination of hardship is highly subjective, the work leader must be consulted if a particular situation may be considered for referral to the Taxpayer Advocate Service (TAS). |
INDIVIDUAL MASTER FILE (IMF) | A magnetic tape file containing information about taxpayers filing individual income tax returns and related documents. |
INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER (ITIN) | A unique nine-digit number assigned by the IRS to individuals who must file a U.S. tax return or are listed as a spouse or a dependent and who do not have and cannot obtain a valid Social Security Number. Taxpayers obtain an ITIN by filing a Form W-7. |
INTEGRATED DATA RETRIEVAL SYSTEM (IDRS) | A system that enables employees in the area/territory offices and the campuses to have visual access to certain computer-based information in taxpayer accounts. |
INTEGRATED SUBMISSION AND REMITTANCE PROCESSING SYSTEM (ISRP) | A computerized system which will convert paper tax and information documents and remittances received by IRS into perfected electronic records of taxpayer data. |
INTERNATIONAL RETURN | A return on which income is excluded or not reported because of revenues from, payments to, or residence in a foreign country. |
JULIAN DATE | A calendar date expressed as the number of days since the beginning of the year. For example, February 1 is Julian Date 032. |
JURAT | The perjury statement required in the signature area of a tax return, form, or schedule. |
MASTER FILE | A magnetic tape record which has taxpayer accounts. |
MISBLOCKED RETURN | A Form 1040, Form 1040A or Form 1040EZ, found in the wrong type of block or batch. For example, a Form 1040A found in a batch of Forms 1040. |
MISFILED RETURN | A Form 1040, Form 1040A or Form 1040EZ, filed when a BMF form should have been filed instead. |
NAME CONTROL | The first four characters of the taxpayer's surname. Also used for dependents, qualifying children, child care providers, etc. |
NON-RESIDENT ALIEN (NRA) | An alien individual (not a U.S. citizen), who does not meet either the green card test or the substantial presence test for the calendar year. |
NUMERIC CHARACTER | A number or numeral between 0 and 9, inclusive. |
PERFECTING | Making returns acceptable for data entry through editing procedures. |
PIPELINE | The areas in the IRS Submission Processing Campus that process a return from the time it is received until the data from the return is entered to an account in the IRS' main computer. These areas include Receipt and Control, Code & Edit, Data Conversion, Error Resolution, Rejects, and Unpostables. |
POWER OF ATTORNEY (POA) | A form authorizing a representative to perform certain acts on the taxpayer's behalf. |
PREPARER TAX IDENTIFICATION NUMBER (PTIN) | Preparer tax identification number. |
PRIMARY TAXPAYER | The taxpayer who is listed first on the name line caption of a joint return, regardless of whether that taxpayer is male or female. |
PRIMARY TAXPAYER IDENTIFICATION NUMBER (P-TIN) | The TIN associated with the taxpayer who is listed first on the name line of the caption. |
PRIOR YEAR RETURN | A return for a tax period prior to the current tax year. |
PROCESSABLE RETURN | A return which meets all the requirements for ISRP input. |
RECEIVED DATE | Date a return was received by the IRS. If the date is unknown and a Received Date is required, there is a prescribed formula for determining the date to edit as the Received Date. (Required on Amended, Fiscal Year, Short Year, Prior Year, and Delinquent Returns.) |
RE-INPUT DOCUMENT | A document that did not post to the Master ob体育 when originally entered and is now being entered again with a Form 3893, Re-Entry Document Control. |
RETURN | A legal document used by taxpayers to report income, deductions, and tax liability. |
RETURN DUE DATE | The date in which the return is due to the Internal Revenue Service. |
RETURN PROCESSING CODE (RPC) | A single character edited on a return to direct the computer to take specific actions in processing the return. This code does not post to the Master ob体育. |
SCHEDULE | An IRS document identified by alpha characters or numbers (e.g., Schedule B, Schedule 8812). |
SECONDARY TAXPAYER | The taxpayer who is listed second on the name line caption of a joint return, regardless of whether that taxpayer is male or female. |
SECONDARY TAXPAYER IDENTIFICATION NUMBER (S-TIN) | The TIN associated with the taxpayer whose name appears second on a joint return. |
SIGNIFICANT ENTRY | Any positive or negative number or dollar amount other than zero. |
SOCIAL SECURITY NUMBER (SSN) | A nine-digit number identifying the account of an individual on the Individual Master ob体育. |
STATUTE RETURN | A return filed for a Tax Period more than three years prior to the current Tax Period. |
SUFFIX | Information added at the end of a word, phrase, or series of numbers. For instance, a title may be edited as a suffix to a name as in James Canary, Exec. |
TAX EXAMINER (TE) STAMP | A rubber stamp containing a unique identifying number of the Code & Edit tax examiner working the return. |
TAX PERIOD | The time covered by a particular return represented by the year and month in which the period ends. For example, "2022" stands for the tax year ending December 31, 2022. |
TAXPAYER ADVOCATE SERVICE (TAS) | An independent organization within the IRS whose employees help taxpayers who are experiencing economic harm, who are seeking help in resolving tax problems that have not been resolved through normal channels, or who believe that an IRS system or procedure is not working as it should. |
TAXPAYER IDENTIFICATION NUMBER (TIN) | A nine-digit number which identifies the account of an individual or business taxpayer. The TIN may be a Social Security Number (SSN), an Individual Taxpayer Identification Number (ITIN), Adoption Taxpayer Identification Number (ATIN) or an Employer Identification (EIN). |
THIRD PARTY DESIGNEE | Person given permission by the taxpayer to discuss their current year return processing issues with the IRS. |
TRANSACTION CODE (TC) | A three-digit numeric code defining the precise nature of an action posted to the Master ob体育. |
TRANSCRIPTION | The process of transferring information from documents to a computer-readable form. Also called data conversion, input, and entry. |
UNPOSTABLES | Data which cannot be entered successfully to an account at the Martinsburg Computing Center (MCC) and is returned to the Campus for corrective action. |
UNPROCESSABLE DOCUMENT | A document which cannot be perfected for the ADP system, usually because of incomplete information. |
Acronym
ACRONYM | DEFINITION |
---|---|
ADP | Automatic Data Processing |
AKA | Also Known As |
AP | Approved Paragraph |
APO | Army Post Office |
ASED | Assessment Statute Expiration Date |
AUSPC | Austin Submission Processing Campus |
AWS | Alternative Work Schedule |
BMF | Business Master ob体育 |
BOB | Block Out of Balance |
CAF | Centralized Authorization ob体育 |
CAMC | Cincinnati Accounts Management Center |
CAS | Correspondence Action Sheet |
CCC | Computer Condition Code |
CLS | Common Law Spouse |
COMM | Commissioner |
CONS | Conservator |
CP | Computer Paragraph |
CPA | Certified Public Accountant |
CY | Calendar Year |
DECD | Deceased |
DLN | Document Locator Number |
DOD |
|
DPO | Diplomatic Post Office |
EGA | Ethics in Government Act |
EIN | Employer Identification Number |
ELF | Electronic Filing |
ERS | Error Resolution System |
EXEC | Executor |
FEC | Foreign Employer Compensation |
FICA | Federal Insurance Contribution Act |
FIRPTA | Foreign Investment in Real Property Tax Act |
FMV | Fair Market Value |
FPO | Fleet Post Office |
FSPC | Fresno Submission Processing Campus |
FRP | Frivolous Return Program |
FTD | Federal Tax Deposit |
FTF | Failure to ob体育 |
FTP | Failure to Pay |
FY | Fiscal Year |
GDN | Guardian |
IDRS | Integrated Data Retrieval System |
IDT | Identity Theft |
IMF | Individual Master ob体育 |
IRC | Internal Revenue Code |
IRM | Internal Revenue Manual |
IRP | Information Returns Processing |
IRS | Internal Revenue Service |
IRSN | Internal Revenue Service Number |
ISRP | Integrated Submission and Remittance Processing System |
ITIN | Individual Taxpayer Identification Number |
IVO | Integrity and Verification Operation |
KCSPC | Kansas City Submission Processing Campus |
LAFCP | Living Abroad Foreign Care Provider |
LB&I | Large Business and International |
LEM | Law Enforcement Manual |
MCC | Martinsburg Computing Center |
MeF | Modernized e-ob体育 |
MFS |
|
MFT | Master ob体育 Tax |
NCOA | National Change of Address |
NDC | National Distribution Center |
NMI | No Middle Initial |
NO | National Office |
NR | No Record |
NRA | Non-Resident Alien |
OAMC | Ogden Accounts Management Center |
OSPC | Ogden Submission Processing Campus |
PAO | Process As Original |
PCD | Program Completion Date |
PDS | Private Delivery Service |
PER REP | Personal Representative |
POA | Power of Attorney |
POD | Post of Duty |
PPR |
|
PTIN | Preparer Tax Identification Number |
PY | Prior Year |
RICS | Return Integrity and Compliance Services |
RPC | Returns Processing Code |
RTN | Routing Transit Number |
SERP | Servicewide Electronic Research Program |
SPC |
|
SFR | Substitute for Return |
SSN | Social Security Number |
S-TIN | Secondary Taxpayer Identification Number |
TAS | Taxpayer Advocate Service |
TC | Transaction Code |
TE | Tax Examiner |
TIN | Taxpayer Identification Number |
TP | Taxpayer |
TR | Trustee |
TY | Tax Year |
USPS | United States Postal Service |