Part 7. Rulings and Agreements

Chapter 13. Employee Plans Automated Processing Procedures

Section 5. Letter Generation

7.13.5 Letter Generation

Manual Transmittal

December 04, 2024

Purpose

(1) This transmits revised IRM 7.13.5, Employee Plans Automated Processing Procedures, Letter Generation.

Material Changes

(1) Updated Exhibit 7.13.5-1 to provide a current list of all EP Determinations Letters.

(2) Updated throughout for editorial changes and plain language and current Revenue Procedures.

Effect on Other Documents

This supersedes IRM 7.13.5 dated July 20, 2023.

Audience

Tax Exempt and Government Entities
Employee Plans

Effective Date

(12-04-2024)

Eric D. Slack
Director, Employee Plans
Tax Exempt and Government Entities

7.13.5.1 (12-12-2018)

Program Scope and Objectives

  1. Purpose: This IRM describes the procedures and guidelines for creating closing letters in the Forms/Pubs/Products Repository.

  2. Audience: Employee Plans (EP) Determinations and Quality Assurance (QA) staff.

  3. Policy Owner: Director, Employee Plans.

  4. Program Owner: Employee Plans.

  5. Program Goals: The goal of EP Determinations is to ensure that plans are in compliance with the tax laws by reviewing applications for determination and advisory letters, and to protect the public interest by applying the tax law with integrity and fairness to all.

7.13.5.1.1 (12-12-2018)

Background

  1. All letters to develop cases are in the Forms/Pubs/Products Repository.

  2. See Exhibit 7.13.5-1, List of All EP Determinations Letters (When to Use and Where to Access), for a complete list of letters and a description of when to use each one.

  3. The Forms/Pubs/Products Repository operates using letter and paragraph numbers. Each letter consists of one or more of the following types of paragraphs:

    Type of Paragraph Description
    Automatic

    • Automatically included in the letter.
    Required

    • Add them to a letter by checking the applicable paragraph number(s) and entering any required variable information in the repository letter.
    Selective

    • You may add them to a letter by checking the box of the paragraph number(s) on the Repository Letter with any variable information.

    • Selective paragraphs not listed are created as an addendum to the letter. All other selective paragraphs print in the body of the letter.

      Note:

      Add “Addendum” to the letter when you include an addendum as an enclosure.
    Customized

    • If used, you are required to use the applicable addendum and type the entire paragraph. They are included as an enclosure to the letter.

      Note:

      Always add “Addendum” to the letter when you add a customized paragraph.

     

    • To create customized paragraphs, create applicable addendum from the version on the Emplan Shared Server. Don’t indent the paragraphs.

    • Consult your manager or contact QA before adding an addendum on a closing letter unless the situation is described in IRM 7.11.5, Proper Use of Determination Letter Caveats.

7.13.5.1.2 (10-07-2019)

Authority

  1. Delegation Order 7-1, delegates the authority to issue Determination Letters (DL) on the qualified status of pension, profit-sharing, stock bonus, annuity, and employee stock ownership plans to the Director, EP. IRM 1.2.2.8.1.

  2. A complete list of delegation orders governing EP Rulings and Agreements can be found at Delegation Orders and Policy Statements by Process.

  3. See IRM 7.1.1, TE/GE Administrative Procedures and Programs, Employee Plans, Exhibit 7.1.1-1 for a complete list of the major EP revenue procedures currently in effect.

7.13.5.1.3 (12-12-2018)

Acronyms

  1. The table lists commonly used acronyms and their definitions.

    Acronym Definition
    DL Determination Letter
    EP Employee Plans
    EDS EP/EO Determination System
    IDRS Integrated Data Retrieval System
    QA Quality Assurance
    RAC Remedial Amendment Cycle
    TEDS Tax Exempt Determination System
7.13.5.2 (09-04-2015)

Signature & Date

  1. All letters must contain a signature. You may digitally stamp letters with the appropriate signature.

  2. Date is electronically added with the date the case is closed.

Exhibit 7.13.5-1

List of All EP Determinations Letters (When to Use and Where to Access)

Letter Number Title Description/When to Use Where to Access
937-A Transmittal of Information to Power of Attorney Letter used to transmit copies of the correspondence address to the Power of Attorney. Forms/Pubs/Products Repository
1132
(DO/CG)		 Favorable Determination Letter - Termination of Plan Favorable DL for plan terminations (Form 5310). Forms/Pubs/Products Repository
1196
(DO/CG)		 Information Request First request for information. Forms/Pubs/Products Repository
1399-A
(DO/CG)		 Technical Advice Notification Sent to plan sponsor for final comment on proposed statement of issues and facts before case is sent to Associate Chief Counsel for tech advice. Forms/Pubs/Products Repository
1520
(DO/CG)		 Favorable for Group Trust Arrangement Favorable DL for trust ruling only(Form 5316). Forms/Pubs/Products Repository
1595 Draft Closing Agreement Request for Taxpayer Signature Transmittal A cover letter when sending draft copies of a closing agreement to a taxpayer. Forms/Pubs/Products Repository
1595-B Closing Agreement Return for Correction Transmittal Used as a cover letter when returning a closing agreement because of improper payment or improper execution. Forms/Pubs/Products Repository
1595-D Final Signed and Approved Closing Agreement Transmittal Letter Used as a cover letter when forwarding a final, signed IRS approved closing agreement to the taxpayer when the closing agreement is signed by the Director of Employee Plans. Forms/Pubs/Products Repository
1724
(DO/CG)		 Final Adverse - (No Appeal Requested) Final Adverse DL when no appeal is requested. Forms/Pubs/Products Repository
1755
(DO/CG)		 Proposed Adverse Sent before the final adverse DL for proposed adverse cases, gives taxpayer a chance to appeal. Forms/Pubs/Products Repository
1924
(DO/CG)		 Not Authorized to Rule Return application because not authorized to rule. Forms/Pubs/Products Repository
1935
(DO/CG)		 Interested Party Transmittal Sent to each interested party that submitted comments after the IRS issues a favorable DL to the plan. Forms/Pubs/Products Repository
1938
(DO/CG)		 Suspense Letter Application is suspended while waiting for additional guidance, the end of a court case, or action from another federal agency. Forms/Pubs/Products Repository
1939
(DO/CG)		 Interested Party Comment Transmittal to Plan Sponsor Sent to plan sponsor to inform them that the Service received comments from interested parties but it was determined that the comments do not affect the plan's qualification for favorable tax treatment. Forms/Pubs/Products Repository
1939-A TE/GE Customer Service - Interested Party Comments Transmittal letter for providing copies of interested party comments to plan sponsor. Forms/Pubs/Products Repository
1955
(DO/CG)		 Additional Information Request Partial response received from first request and need additional information. Forms/Pubs/Products Repository
2052
(DO/CG)		 Final Adverse After Technical Advice Final Adverse DL after Technical Advice. Forms/Pubs/Products Repository
2927
(DO/CG)		 Dishonored Payment Non-sufficient fee or stop payment. Forms/Pubs/Products Repository
3336-C EP Determination Acknowledgement Letter Sent to plan sponsor to acknowledge receipt of the application. This is a correspondence letter generated by the Integrated Data Retrieval System (IDRS). Forms/Pubs/Products Repository
5274
(DO/CG)		 Favorable Letter Favorable DL for 1st RAC and later.

Note:

Replaced Letter 2002.

 Forms/Pubs/Products Repository
5275
(DO/CG)		 Withdrawal Letter Taxpayer withdraws application, no refund issued or application is off-cycle and taxpayer withdraws instead of placing case in suspense and refund issued.

Note:

Replaced Letter 2045 and has been combined with Letter 2044.

 Forms/Pubs/Products Repository
5276
(DO/CG)		 QA Case Assignment Sent by QA when an application is selected for QA review.

Note:

Replaced Letter 3577.

 Forms/Pubs/Products Repository
5277
(DO/CG)		 IRC 6104 Request With and Without Cost Used by EP Determinations Customer Service specialists to send copies of a plan during a FOIA request and to inform the recipient that there is a fee because the documents were in excess of 100 pages. Forms/Pubs/Products Repository
5446
(DO/CG)		 Acknowledgement of Interested Party Sent to acknowledge interested party comments and to inform the interested party that their comments will be considered in the determination process. Forms/Pubs/Products Repository
5537
(DO/CG)		 Extension Granted - Employee Plans Documents 10-day extension to Letter 1196 or 1955 deadline. Forms/Pubs/Products Repository
5542
(DO/CG)		 Area Manager Extension Granted Documents extension granted by Area Manager Extension Letter. Forms/Pubs/Products Repository
5544
(DO/CG)		 Technically Incomplete - Request for Missing Items Request additional information after the Technical Review.

Note:

Use for cycle E2 and later cases and terminations received on or after February 1, 2015.

 Forms/Pubs/Products Repository
5888
(DO/CG)		 Failure to Respond - Rev. Proc. 2016-37 Cases For applications submitted on or after January 1, 2017, under the post-RAC rules of Rev. Proc. 2016-37 and the sponsor doesn’t provide timely and complete response to a Letter 5544. Forms/Pubs/Products Repository
5889
(DO/CG)		 Partial Termination Letter Informs the sponsor of the determination whether a partial termination occurred when sponsor requests a partial termination ruling when the plan is not otherwise eligible to apply for a determination letter. See Rev. Proc. 2024-4, section 9.09 (updated annually). Forms/Pubs/Products Repository
6458 Paper Application Rejection Used to return a paper application submission, along with user fee check and all applicable documents to the taxpayer who submits after the published date for mandatory use of Pay.gov. Forms/Pubs/Products Repository
6480 Closing Agreement Offer Letter Sent by Specialist if they determine a need for a closing agreement. Letter 6480
6480A Closing Agreement 10-Day Letter Sent by Specialist if taxpayer has not sent the closing agreement package within two weeks from the date the offer letter was dated. Letter 6480A
6569 Favorable Determination-Termination of 403(b) Plan Used by specialists for the purpose of informing the applicant that the information they submitted was reviewed and that a determination was made that the termination of their 403(b) plan doesn’t affect its qualification for federal tax purposes. Letter 6569
6570 Favorable Determination-403(b) Plan Used by specialists for the purpose of informing the applicant that based on the information provided, a favorable determination of the 403(b) plan is being issued. Letter 6570